Accounting Administrator

1 month ago


Milton, Canada 4Sight Search Solutions Inc. Full time
Our client a fullserviceConstruction Management Company is hiring an AccountingAdministrator to join their growing Milton office. This positionwill play an integral role in accounting for business activitiesincluding managing Accounts Payable and the flow of paperwork fromthe fieldstaff.

Theadditional duties will include tracking and categorizing spendingbuilding relationships and liaising with suppliers implementing newrecord keeping functions assisting the Project Estimating staffwith rate data entry and otherduties.

Whois our client Our client is focused on Civil worksproviding excavation grading site servicing roadworks landscapingand hardscaping work. They are a stable and growing company withlong term stability and growth opportunities. Longevity and growthin the company is a primaryobjective.

Whoare you Independent but a team player with ideallyConstruction & QuickBooks experience and a keen interest ingrowth and development as this role will evolve as the companygrows. You must be a selfstarter with strong intuition a high levelof organization and attention to detail. Fluent knowledge ofMicrosoft Office specifically Excel will be key aswell.

Salary:$62000 peryear

Hoursof Work: Monday to Friday 8:30am 5:00pm(FullTime)

Responsibilities:
  • Receivingcoding and entering invoices maintaining electronicdatabase.
  • Verifying rates againstquotes contracts and POs.
  • Pairingwith field documentation and circulating forsignatures.
  • Making adjustments asrequired from circulation.
  • Verifyingaccuracy of AP entries including weekly spot check on entry dataand project allocations scanning for duplicates as well as monthlyreview of expense chart ofaccounts.
  • Liaising with supplier toensure all required documents for processing payments are on handincluding WSIB Form1000 and Certificates ofInsurance.
  • Verifying HST accountsand maintaining supplier accountrecords.
  • Processing paymentruns.
  • Managing credit requests andapplication to invoices.
  • Requestingand maintaining supplierstatements.
  • Reconciling corporatecredit cards and processing expenseforms.
  • Managing online accountaccess to supplierwebsites.
  • Collecting EFT paymentinformation and maintainingdatabase.
  • Liaising with field stafffor missingpaperwork.
  • Administrative filing forpayables and proper document and recordkeeping.
  • Responsibility for the overallefficient operations of theoffice.
  • Monitoring timesheets andincome bills.
  • Updating both paperand electronic customer files and databases ensuringaccuracy.
  • Reviewing time and datamanagement ensuring optimalutilization.
  • Daily handling of phonecalls emails mail andcalendar/schedule.
  • Additional tasksasrequired.

Requirements
  • Minimumof 13 years of Accounts Payableexperience.
  • Previous constructionindustry related experience is a strongasset.
  • Full cycle accountingknowledge is an asset.
  • AdvancedQuickbooks and Microsoft Officeproficiency.
  • Independent andselfmotivated (quiet and independent workenvironment)
  • Highlevel of attention to detail combined with strong organization andproblemsolving skills.
  • Above averagedata entry and computerskills.
  • Reliabilityand dependability is a must.
  • Abilityto work well underpressure.

Benefits
  • Smalloffice with a significant amount ofindependence.
  • Trainingpersonal development and growthopportunity.
  • Fullbenefits package (extended health care dental vision andlife).

Ifyou are a confident and proficient AccountingAdministrator this may be the role for you. This is agreat opportunity to join a new company currently on an acceleratedgrowth path building an exciting and fulfilling career. CLICK APPLYbelow to learnmore

Wethank all who apply for this position. We commit to"communicate quickly communicate often and communicatewell". All applicants will be contacted within 5 businessdays.

*********
Wevalue diversity We recruit hire and promote both internally andto our clients without regard to race national or ethic origincolour age religion sex sexual orientation gender identity orexpression marital status family status genetic characteristics ordisability. Accommodations are available for candidates during allaspects of the selection process.IND1

Minimum of 1-3 years of Accounts Payable experience. Previousconstruction industry related experience is a strong asset. Fullcycle accounting knowledge is an asset. Advanced Quick-books andMicrosoft Office proficiency. Independent and self-motivated (quietand independent work environment) High level of attention to detailcombined with strong organization and problem-solving skills. Aboveaverage data entry and computer skills. Reliability anddependability is a must. Ability to work well underpressure.

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