Lead Contracts Administrator

Lead Contracts Administrator

Location: Corporate Office North Bay, ON

Hybrid Work Schedule: Remote Option - Monday & Friday / In-Office - Tuesday, Wednesday, Thursday.

Job Type: Full Time

Reports To: Commercial Manager

Posted: January 26, 2024

About Cementation Canada:

You feel passionate about what you do. You made the right decision choosing your career path. The question is, are you in the right place? Is your full potential being realized, are you continuing to develop expertise in your chosen field, and does your passion remain strong? At Cementation, we respect experience; we get excited about potential.

Cementation is an underground mine contracting and engineering company. We build mines. Structured to deliver design-build solutions for technically challenging projects, our people build world-class shaft sinking and mine development projects. Our work requires a team approach where respect is expected, and innovation is encouraged if safety is not compromised.

Being an employer of choice in the mining industry has always been a mainstay of our mission statement, and Cementation is proud to have been selected as one of Canada's Top 100 Employers for seven years. Open the door to new opportunities and grow with us. We offer a flexible work environment and support a sustainable life/work balance.

General Purpose of This Position:

Reporting to the Commercial Manager, the position focuses on efficiently managing and overseeing contract development and execution, implementing change management strategies, reviewing Client contractual terms for tenders and drafting contractual qualifications and amendments for bids and existing contracts. The role also involves refining contract management processes, training team members, and facilitating effective communication during organizational changes. It is suited for a proactive professional skilled in contract negotiation and change management.

Essential Duties & Responsibilities:

Health & Safety

• Work in compliance with all Health and Safety rules and regulations for Cementation
• Be aware of any health and safety hazards or infractions and report same to Health and Safety Department.
• Ensure the measures and procedures prescribed by the applicable Occupational Health and Safety Act and Regulations are carried out in the workplace.
• Participate in the office safety program.

General Duties & Responsibilities:

• Manage all aspects of contract development, execution, and analysis for maximum operational efficiency and effectiveness.
• Implement and oversee change management strategies related to contract processes, ensuring smooth transitions and minimal disruption.
• Participate in negotiations of complex contracts, focusing on strategic alliances, joint ventures, and high-value procurement agreements.
• Advise on the interpretation of contract terms and conditions, ensuring they align with corporate objectives and legal requirements.
• Coordinate with cross-functional teams to ensure contractual compliance and address any discrepancies or issues.
• Develop and refine contract management tools, processes, and best practices, incorporating change management techniques to drive organizational acceptance.
• Oversee contract compliance audits, risk assessments, and develop strategies to mitigate risks.
• Maintain up-to-date knowledge of mining industry standards, laws, and regulations to ensure compliance and inform change management strategies.
• Train and mentor team members in contract management and change management principles.
• Facilitate effective communication and collaboration between departments and external stakeholders during periods of change.
• Review Client contractual terms for tenders.
• Draft contractual qualifications for bids and contractual amendments for contracts.
• Draft notices and other correspondence with regards to commercial and contract issues.
• Manage project scope or specification changes, ensuring that costs and schedules are updated accordingly. Work closely with Lead Project Controller, Commercial Manager and other stakeholders to ensure that all changes are properly evaluated and managed.
• Other duties as assigned.

Travel Requirements:

• This position has the requirement for frequent travel to our project sites and offices.
• Travel period may range from one day to several weeks.
• Travel may include overseas assignments.

Education & Experience

• Bachelor's degree in Business Administration, Law, or related field.
• Advanced degree or certification in Contract Management or Change Management preferred.
• Minimum 10 years of experience in contract administration, with a focus on the mining industry.
• Proven experience in implementing change management strategies within an organizational setting.
• Strong negotiation, leadership, and project management skills.
• Excellent analytical, problem-solving, and communication abilities

Skills, Knowledge, & Abilities:

• High-level communication skills to effectively communicate complex processes with a natural ability to build relationships across functions and operations.
• Strong written and verbal communication skills and the ability to interact effectively across the Company and with external stakeholders.
• Proactive in approach - takes the initiative to address problems and follows through, working closely and collaboratively with the Site Leadership Team
• Builds trusted and reliable relationships.
• Effective networking with internal and external stakeholders
• Empowers others, creates a climate where people want to do their best, shares ownership, and has visibility.
• Reliable performer who can be counted on to achieve consistent results.
• Make timely decisions based on analysis, wisdom, experience, and sound judgment.
• Demonstrated ability to think strategically, comfortable moving between strategic and tactical requirements of the role with solid mental agility.

Supporting a Diverse and Inclusive Workforce:

At Cementation Americas, we believe in diversity and inclusion. We recognize the benefits of a diverse and inclusive workforce, and we strive to provide a work environment that is respectful to all employees. One of our core values as a company is giving employees every opportunity to succeed - this starts with treating everyone with dignity and respect and valuing the unique contribution of every employee.

We encourage applications from people of diverse backgrounds and candidates for employment will be assessed in a non-discriminatory manner. In addition to career development training, all employees are provided with diversity and inclusion training. As a team, we will continue to grow and learn together.

We offer a competitive compensation package for our employees, including a generous group benefits plan, and we are committed to providing training and development for all employees.

Cementation Americas has successfully implemented a hybrid work schedule in all our Corporate Offices. All office staff have the option of remote work Mondays and Fridays, while working the balance of the week (Tues/Wed/Thurs) in the office.

Thank you for your interest in this career opportunity with Cementation. To be considered, you must be a Canadian citizen, or authorized in writing to work in Canada under federal immigration requirements, and currently be residing in Canada.

How to Apply:

Start your application today by following this link . Alternatively, resumes can be emailed to , or faxed to . When submitting your resume, please include relevant qualifications including, but not limited to, Ontario Common Core.

Thank-you for your interest in Cementation.