Part-time Receptionist

4 weeks ago

Vaughan, Canada AWIN Group of Dealerships Full time
How would you like to work with one of the most prestigious and well respected automotive groups? Join AWIN We are a premier network of 24 luxury automobile dealerships as well as 3 state of the art collision centres in the Greater Toronto Area. Our company values its customers and employees and is invested in principles for success. We value doing business with integrity and adhere to the highest ethical standards. Volkswagen Villa is currently looking for a Part-time Receptionist to join their amazing team

Benefits

We offer competitive salaries and generous benefits 

Excellent Group Benefits packageGroup RRSP Contribution programWork/life balanceTraining and support programsBoot and tool allowanceTuition reimbursement program Corporate supportMentorship and development Unlimited careers opportunities within our automotive group

Job Purpose

The Receptionist is responsible for the dealership's telephone communications and reception. This position accepts and directs incoming calls, takes detailed messages, and provides callers with information in a courteous and professional manner. The dealership’s front-line contact with the public and must represent the dealership in a professional and friendly manner at all times.

Core Accountabilities 

Operate a multi-line telephone system to transfer all incoming calls to the appropriate individual/department in a courteous and professional manner.Take detailed messages. Distributes mail/faxes and coordinates all courier pickups.Respond to emails in a timely manner.Coordinate and process customer payments, customer accounts, petty cash and cheque requisitions.Acquire knowledge about the dealership, in order to be able to respond to inquiries for general information.Answer customer inquiries or direct customer to appropriate personnel.Maintain the cleanliness of the reception area and customer waiting area. Update and distribute dealership telephone listings when necessary.Close the transaction machine every morning if necessary.Perform various clerical and administrative duties as requested. Handling of Dealer Trade invoicing (done through 180 & ADP/CDK).Co-ordination of Dealer Trade pick-ups.Daily check on vehicle arrivals to see if any car that have arrived are sold via AIMInventory maintenance; ADP/CDK and 180 must match AIM Inventory Report. Base prices and options must be accurate.Stock in all arrived stock/sold units delivered by (new vehicles), and vehicles coming from Manheim, Openlane, and various other sources of Pre-owned Vehicles.Daily licensing (if necessary) – make sure all required licensing is done on time and all documents that are required are done.

Requirements

Excellent communication skills and customer service, including written and verbal skills to communicate with all levels of the organization and its executive team.High school diploma or equivalent. Previous experience as a reception/customer service role.Previous experience working in a dealership setting with basic knowledge of vehicles and maintenance requirements is an asset. Experience operating a multi-line telephone system.Ability to prepare business memos, letters, etc.Strong knowledge of Microsoft Office products, including Excel and Word.Ability to maintain filing systems and database.Professional appearance & friendly disposition.Ability to work efficiently in a high-pressure environment.

Personal Attributes

Passion, motivation, focus and leadership skills.Results focused approach.Team player.Strong communication skills both written and verbal.Ability to influence, negotiate and mediate effectively.Strong attention to detail.Ability to maintain confidentiality and professionalism.Excellent interpersonal and team building skills.Strong time management and organizational skills.Honest, courteous and able to demonstrate strong work ethics.Driven and ability to work with minimum supervision.

APPLY FOR A REWARDING CAREER TODAY

We thank all applicants for their response; however only those considered for an interview will be contacted.

AWIN is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please indicate this in your cover letter (or email).

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