Court Documents Clerk

6 months ago

Oakville, Canada Halton Regional Police Service Full time

The Team you are Joining – Who We Are:

The Halton Regional Police Service contributes to the safety and well-being of more than 620,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a leader in the public safety arena. Through upstream approaches, partner collaboration, training, community engagement and a strong focus on inclusion and diversity, we have been able to maintain Halton’s status as the safest Canadian municipality with a population of 100,000 or more. This is exemplified through deep collaboration between our growing team of over 1,100 members and our residents, businesses, non-profit organizations, and municipal governments.

About the Role – How you will Contribute to the Service:

Transform your career within The Crown Brief Review Group at HRPS who are currently seeking dedicated Court Documents and Disclosure Clerks - (Temporary as Required ). The Court Documents and Disclosure Clerk (CDDC) is a pivotal role that contributes to the effectiveness and efficiency of police operations, and ultimately the safety and well-being of the Halton community. The CDDC is responsible for the interpretation of officer submitted documents and then the preparation, handling, organization, and redaction of police documents, court documents, documentary and digital evidence, and ongoing Court disclosure. The CDDC works collaboratively with Police members and the Crown Attorney’s office to ensure fulsome, accurate information is disclosed in a timely manner and that additional/new disclosure is provided according to mutually agreed upon timelines. Disclosure requirements are assessed and reviewed until such a time a case is complete. The CDDC is also responsible for the maintenance, retention and destruction of original documents and digital media in accordance with mandated retention schedules.

If you are passionate about compiling and ensuring the accuracy of documents and eager to make a positive impact, dedicated to community safety, then start your life-changing journey today, as this is the ideal environment to channel your skills and expertise in a meaningful manner…….

Here's what you’ll get to do:

Responsible for preparing and processing informations, summons and warrants, Crown Briefs and other court documents. Maintains records of Court Documents and ensures their timely submission to Courts. Reviews arrest reports and supporting documents. Prepares informations. Selects appropriate wordings for charges. Ensures Criminal Code section numbers, dates, places and other details are correct, and that documents are appropriately signed and dated. Logs accused person's name, charges and court dates for follow-up with officers. Distributes and files informations, summons and warrants Prepares Crown Briefs, including receiving and logging briefs, creating NICHE documents, matching informations with briefs, collating relevant documentation, preparing statements and synopses, creating index and jackets, recording completed briefs and forwarding to the Crown's office. Queries a variety of information sources such as CPIC, RCMP Criminal Record, Ministry of Transportation Office (MTO) etc. to identify and access/request required information. Request charges to be added/removed from CPIC. Determine if media or documentation from other organizations is required and if applicable make appropriate requests. Follows up with HRPS officers regarding missing charges, to obtain missing documents, clarify details and ensure that documents are processed. Reviews material included in the brief and redact sensitive victim and witness information. Communicates with Crown Attorney, defence lawyers and Court Administration as required. Queries NICHE and contacts Central Lock Up (CLU) to determine if bail/WASH briefs are required. Prepares and submits bail and WASH (Weekend and Stat Holiday) court briefs. Photocopies, collates, files and distributes copies of court documents. Maintains database for uniform and Criminal Investigations Bureau (CIB) officers to log, track, and follow-up on disclosure and forwarding disclosure to Case Management. Monitors upcoming court dates, Arrest Summary Report, and manual record tracking system. Notifies HRPS officers of upcoming dates and ensures that all documentation is submitted. Assists officers with Judge's Orders, Bail Hearing or Arrest Warrant Briefs / Informations to ensure documentation is complete and accurate. Meets with new recruits to review the court document process and requirements. Advises the training bureau that the review of information has taken place. Acts as Commissioner of Oaths to swear affidavits for the issue and service of Court documents. Other related duties as assigned.

What you’ll Bring to the Role:

Education, Certifications and Qualifications: High school education.

Previous Experience, Knowledge and Skills:

Minimum of one year of administrative or related work experience. Knowledgeable about Adobe E-briefs is an asset. Knowledge and experience in transcribing, compiling, and cross-indexing Crown Briefs Familiarity with the Criminal Code of Canada and the Court System Knowledge of police organizations, and/or a law enforcement background

Computer skills: Excellent computer skills: Microsoft Outlook, Word, Excel and Adobe etc. 

Work Schedule: Must be available to work twelve (12) hour shifts. Shifts are 5am-5pm and are scheduled 7 days a week, 365 days a year, including weekends and holidays. Full-time members work an eight (8) day rotating schedule of four (4) consecutive shifts, followed by four (4) consecutive days off. Temporary-As-Required employees will be assigned a maximum of fourty-four (44) hours per week (Sunday-Saturday) and will be provided at least fourteen (14) days’ notice of their scheduled shifts. Additional shifts may be offered based on unit needs.

This role is not eligible for Hybrid work arrangements.

What We Offer:

We offer the opportunity to join a progressive work environment with a leading police service. Our Service is committed to the values of Trust and Respect, Integrity, Accountability, Excellence, Teamwork and Justice. We provide our employees with a competitive salary and benefits package which includes but is not limited to training and development opportunities, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan – Ontario Municipal Employee Retirement System (O.M.E.R.S.). 

This position is based out of our 2 District police station, located at 95 Oak Walk Drive, Oakville

Hourly Rate of Pay: $38.95

How to be Considered for This Exciting Opportunity:

Please apply on line with a resume and a detailed letter outlining your experience and skills and how they relate to this role with the Service. This should be forwarded in confidence to our Staffing Advisor, Human Resource Services, quoting Competition #52-C-24A by July 9, 2024 . All applications must be submitted to the Service’s on-line system to be considered for this vacancy.

*Various skills assessments may be administered as part of the selection criteria*

Please Note: The Halton Regional Police Service and HRPA are working on modernizing the job evaluation program. Once the program has been established, all civilian positions, including this position, will be evaluated under the new job evaluation program which may result in a change to the rate of compensation.

The Halton Regional Police Service strives to be an accessible and inclusive organization. We are committed to fairness and equity in employment and our recruitment and selection practices. We encourage and welcome applications from all who may contribute to the further diversification of our organization. Should you require an accommodation under the Ontario Human Rights Code (OHRC) and/or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process, we will work with you to remove any barriers. Please do not hesitate to let us know by contacting us for assistance at civilianrecruiting@haltonpolice.ca.

We thank all applicants for their interest in joining our organization. Only those who are selected to advance through the recruitment process will be contacted by our team.

  • Court Documents Clerk

    6 months ago

    Oakville, Canada Halton Regional Police Service Full time

    **The Team you are Joining - Who We Are**: The Halton Regional Police Service contributes to the safety and well-being of more than 620,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a...

  • Document Management Specialist

    4 weeks ago

    Oakville, Ontario, Canada Halton Regional Police Service Full time

    About the RoleWe are seeking a highly organized and detail-oriented Document Management Specialist to join our team in Court Operations. This role is responsible for managing and processing court documents, ensuring timely submission to courts, and maintaining accurate records.Key ResponsibilitiesDocument Preparation and ProcessingRecord Keeping and...

  • Document Control Specialist

    4 weeks ago

    Oakville, Ontario, Canada Halton Regional Police Service Full time

    Overview of the Role:The Halton Regional Police Service is committed to excellence in policing and community safety. As a Court Documents Clerk, you will play a crucial role in ensuring the efficient processing and management of police documents, court documents, and evidence.About the Job:This position involves working closely with police members and the...

  • Litigation Clerk

    6 months ago

    Oakville, Canada Aviva Full time

    Aviva Trial Lawyers is seeking a passionate and skilled litigation clerk for our Oakville office as we grow again! - As a litigation clerk you will be responsible for supporting one lawyer in the handling of insurance defence (tort) litigation matters. We offer a hybrid work model, promote flexibility, collegiality, collaboration and mentorship in both a...

  • Family Law Clerk

    6 months ago

    Oakville, Canada Morrison Williams Professional Corporation Full time

    Morrison Williams LLP, a small boutique family law firm located in Oakville, Ontario, is looking for a full-time law clerk with a minimum of three years of experience in family law. Morrison Williams currently has a team of four lawyers, an Articling Student, and virtual reception. The Firm practices solely in the area of family law, handling a mixture of...

  • Litigation Clerk

    2 months ago

    Oakville, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence. Aviva Trial Lawyers is seeking passionate and skilled litigation clerks for our Ontario offices as we grow again! - As a litigation clerk you will be responsible for supporting one lawyer...

  • MMS Documentation Clerk

    2 months ago

    Oakville, Canada Randstad Canada Full time

    Calling all legal, real estate, and banking professionals in Oakville and the surrounding areas! Are you a team player with exceptional communication skills with the ability to review detail oriented documentation? Are you interested in pursing a full time 6 month contract opportunity with one of the Best Workplaces in Canada for Financial Services &...

  • Bilingual FRENCH MMS Documentation Clerk

    2 months ago

    Oakville, Canada Randstad Canada Full time

    Join a dynamic and fast-paced team within the mortgage services industry where your skills and dedication will make a real impact. We are seeking a Bilingual MMS Documentation Clerk to help streamline our document processing, ensuring smooth and efficient communications between our clients and law firms. This entry-level position is crucial to the success of...

  • Accident Benefits Litigation Clerk

    3 months ago

    Oakville, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence. Aviva Trial Lawyers is currently seeking an Accident Benefits Litigation Clerk for our Toronto/Markham/Oakville office. As an Accident Benefits Litigation Clerk you will be responsible...

  • Clerk, Mms Documentation- Contract

    2 months ago

    Oakville, Canada FCT Full time

    Company Summary Come work for a company that’s committed to the success of each and every employee. A place where innovators and collaborators come together and build on each other’s talents. Where diversity is welcomed and celebrated. FCT provides industry-leading title insurance, default solutions and other real estate related products and services...

  • Mortgage Documentation Specialist

    1 day ago

    Oakville, Ontario, Canada Randstad Full time

    Randstad is seeking a skilled and detail-oriented Bilingual MMS Documentation Clerk to join our dynamic team. The ideal candidate will have excellent communication skills, be proficient in document processing, and be able to work effectively with clients and law firms.About the RoleThis entry-level position offers significant opportunities for growth and is...

  • Senior Documentation Associate

    2 weeks ago

    Oakville, Ontario, Canada Randstad Full time

    We are seeking a skilled and detail-oriented MMS Documentation Clerk to join our team for a 6-month full-time contract opportunity in Oakville and the surrounding areas.About the Role:The ideal candidate will have exceptional communication skills, be able to review detailed documentation, and possess a strong understanding of legal, real estate, and banking...

  • Clerk, Mms Documentation Bilingual- Contract

    2 months ago

    Oakville, Canada FCT Full time

    Company Summary Come work for a company that’s committed to the success of each and every employee. A place where innovators and collaborators come together and build on each other’s talents. Where diversity is welcomed and celebrated. FCT provides industry-leading title insurance, default solutions and other real estate related products and services...

  • Corporate Law Clerk

    4 months ago

    Oakville, Canada Fengate Asset Management Full time

    OPPORTUNITY The Corporate Law Clerk will work closely with a team of four lawyers and two senior corporate law clerks in our Oakville Office on a broad range of corporate, commercial, legal and compliance matters within a dynamic and growing company. The position is flexible to work remotely up to 3 days per week and may require some travel occasionally, as...

  • Senior Legal Document Specialist

    4 weeks ago

    Oakville, Ontario, Canada Randstad Full time

    Job Title: Senior Legal Document SpecialistAbout Us:Randstad is a leading staffing agency providing workforce solutions to clients across various industries. We are committed to helping our clients achieve their business goals by connecting them with the best talent.Salary: $60,000 - $80,000 per year, depending on experience.Job Description:We are seeking an...

  • Junior Corporate Law Clerk

    3 weeks ago

    Oakville, Canada Fengate Asset Management Full time

    OPPORTUNITYThe Corporate Law Clerk will work closely with a team of four lawyers and two senior corporate law clerks in our Oakville Office on a broad range of corporate, commercial, legal and compliance matters within a dynamic and growing company.  The position is flexible to work remotely up to 3 days per week and may require some travel occasionally, as...

  • Law Clerk

    6 months ago

    Oakville, Canada Linds & Associates Full time

    Law Clerk Oakville, ON Our client a well established and highly regarded law firm, located in Oakville seeks a Corporate Law Clerk to join its team. Job Requirements: - Self-starter with a minimum of 5+ years working experience as a corporate legal assistant or law clerk, - Professional demeanour and strong organizational, investigative, fact finding, and...

  • Senior Contract Documentation Specialist

    4 weeks ago

    Oakville, Ontario, Canada Randstad Full time

    Job Summary:  Randstad is seeking a highly skilled MMS Documentation Clerk to join our team on a full-time, 6-month contract basis. This role offers an excellent opportunity for professionals in the legal, real estate, and banking sectors to leverage their expertise and build a rewarding career.  As a key member of our team, you will be responsible for...

  • Data Entry Clerk

    6 months ago

    Oakville, Canada Btrust Supermarket Full time

    Job Overview: We are seeking a detail-oriented and organized individual to join our team as a Data Entry Clerk. As a Data Entry Clerk, you will be responsible for accurately inputting and updating data into our databases and systems. This is an excellent opportunity for someone who enjoys working with data and has strong administrative...

  • Legal Assistant/ Law Clerk

    4 weeks ago

    Oakville, Canada Ignite Talent Solutions Full time

    p>Family Law Clerk Our Client is a busy Oakville based boutique law firm. They are currently in expansion mode and are looking to add an experienced Family Law Clerk to their team.In this new role, you will be responsible for managing day-to-day operations of the law firm, including carrying out administrative services and providing support to the team. You...