Junior Corporate Law Clerk

1 month ago

Oakville, Canada Fengate Asset Management Full time

OPPORTUNITY

The Corporate Law Clerk will work closely with a team of four lawyers and two senior corporate law clerks in our Oakville Office on a broad range of corporate, commercial, legal and compliance matters within a dynamic and growing company.  The position is flexible to work remotely up to 3 days per week and may require some travel occasionally, as needed, to the downtown Toronto office.

KEY RESPONSIBILITIES

Corporate Support:

  • Perform all aspects of entity formation, registration and organization in Ontario (Corporations, General Partnerships, Limited Partnerships).
  • Prepare and file documents to dissolve Corporations, cancel Limited Partnerships, Partnerships, extra-provincial registrations and business name registrations.
  • Prepare documents to amalgamate Corporations.
  • Prepare documents to issue, transfer and redeem shares.
  • Prepare documents to change directors and officers of Corporations and Limited Liability Companies and attend to the filing of the appropriate Notices of Change.
  • Prepare annual resolutions and proceedings.
  • Prepare and file Federal and Ontario annual returns.
  • Attend to Ontario business name, Partnership and Limited Partnership registration renewals.
  • Liaise with agents for service in various provinces with respect to processing registrations, annual returns, renewals and cancellations of extra-provincially registered Corporations, Limited Partnerships and Partnerships.
  • Prepare and file Delaware Annual Franchise Tax Reports for Delaware subsidiaries.
  • Prepare and file U.S. Annual Reports for other U.S. jurisdictions.
  • Maintain and monitor all compliance due dates in corporate database Athennian.
  • Create new company records and maintain corporate information in Athennian.
  • Extract information and attend to filing notices using OnCorp and Ontario Business Registry.
  • Conduct due diligence and minute book reviews, prepare reports outlining issues and deficiencies and draft required documents to correct all deficiencies.
  • Respond to inquiries from internal and external parties respecting corporate information of Fengate subsidiaries.
  • Attend to various KYC requests by providing requested minute book documents, certified copies of documents, certified ID’s and any other documentation required.
  • Prepare Certificates of Incumbency.
  • Research corporate law matters, as required.
  • Monitor and maintain litigation tracker.
  • Other duties as required by the senior law clerks and lawyers.

 

Administrative Support:

  • General administrative duties, including but not limited to, drafting correspondence, filing, photocopying, processing of various invoices from outside counsel and various third-party providers and monitoring the legal department mail.
  • Monitoring corporate law clerks email and re-directing emails if needed.

 

Ontario Securities Commission (OSC) and National Registration Database (NRD) Filings:

  • Submit applications, notices and other registration information to the securities regulatory authorities through OSC and NRD.

Requirements

KEY QUALIFICATIONS

  • Paralegal or Law Clerk diploma (or equivalent education or work experience).
  • 3+ years of experience in corporate law in a law firm or in-house.
  • Previous Law Clerk experience required.
  • ILCO membership in good standing with the Institute of Law Clerks of Ontario would be an asset.

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