Executive Assistant

1 month ago

Calgary, Canada Novara Human Capital Solutions Full time

Our client has an exciting opportunity for an Executive Assistant role based in Calgary, AB, you'll be part of an incredible team of passionate, purpose-driven people who believe in excellence and focus on doing their best work every day.  As the Executive Assistant, you'll deliver exceptional support to the Executive team and/or other assigned leadership.

Roles and Responsibilities:

  • Arrange travel and accommodations for Executives. This includes monitoring and executing changes to schedule or as per requested.
  • Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  • Receive incoming communications on behalf of the Executive Director and/or other senior staff, review the contents, determine the priority, and summarize and/or distribute to the appropriate parties according to the scope of allowed authority.
  • Delegates and follows up on action items that fall within realm of responsibility.
  • Maintain confidential information for the business, team and leadership and ensures information is handled appropriately.
  • Coordinate and send meeting invitations and agendas to attendees, books meeting rooms and arrange for any necessary IT resources and refreshments to facilitate an efficient meeting.
  • Prepare briefing notes and minutes of meetings, as required.
  • Provides Executives with documentation needed for meetings and correspondence with the business.
  • Performs additional duties as assigned by executives.

Qualifications and Skills:

  • A minimum of 8 years of executive and administrative experience supporting senior leaders.
  • Post-secondary education or technical diploma and a strong understanding of energy sector would be considered an asset.
  • Able to observe and maintain the utmost confidentiality.
  • Excellent and efficient communication skills.
  •  Excellent organizational & prioritization skills, attention to detail and time management with a proven ability to meet deadlines.
  • Ability to manage high-paced, and at times stressful, environments.
  • Knowledge of office administration, clerical procedures, and record keeping an asset.
  • Proficiency with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Our client is an equal opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, marital status, sexual orientation, military/veteran status.

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