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Executive Assistant

3 months ago

Calgary, Canada Kelly Services (Canada), Ltd. Full time

We’re looking for a dynamic Executive Assistant to join a leading financial company for a permanent position in Calgary, AB. As part of our client's team, you’ll provide exceptional support to our President, Vice President of Human Resources, and Vice President of Legal, and do a diverse range of management tasks as well as taking the lead on key operational activities.

Responsibilities:
  1. Collaborate closely with the President to support all aspects of his daily activities.
  2. Assess the priority of matters requiring the President's attention; delegate tasks to appropriate staff or handle them personally as necessary.
  3. Provide extensive administrative support to the President, VP of HR, VP of Legal, and other executives as needed.
  4. Prepare, review, reconcile, and submit expense reports and invoices for the President, VP of HR, and VP of Legal.
  5. Draft, review, and prepare documents, memorandums, presentations, reports, and general correspondence on behalf of company executives.
  6. Maintain well-organized paper and electronic filing systems and manage the President's Outlook calendar, exercising discretion in scheduling and prioritizing needs.
  7. Coordinate and organize meetings, including preparing documents in advance and managing logistical details, such as agenda preparation.
  8. Plan and organize conferences, training sessions, and special events.
  9. Create professional corporate communications and presentations using PowerPoint.
  10. Perform general business tasks, including filing, photocopying, and scanning documents.
  11. Arrange travel accommodations, including hotel, air travel, and other reservations.
  12. Attend meetings, take notes, and prepare initial drafts of minutes and summaries.
  13. Handle confidential and sensitive information with utmost care.
About you:
  1. At least 10 years of experience as a Senior Administrative Assistant or Executive Assistant.
  2. High-level proficiency in MS Office applications, including Word, Outlook, Excel, and PowerPoint.
  3. Outstanding interpersonal skills with a proven track record of professional communication, both verbal and written.
  4. Demonstrated sound judgment, confidentiality, and an understanding of authority boundaries.
  5. Self-motivated with the ability to work independently and take initiative.
  6. Exceptional attention to detail and adaptability.
  7. Expertise in planning and coordinating special events, meetings, and conferences.
  8. Professional and polished demeanor.
  9. Ability to adapt to changing priorities, multitask efficiently, and maintain flexibility.

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today

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