Executive Assistant

1 week ago


Calgary, Canada Shokunin Collective Full time

Hospitality professional and restaurant owner looking for a highly motivated, organized and outgoing executive personal assistant.

**Responsibilities**:

- Act as the person of contact between employees & employer
- Curate daily and weekly schedules
- Act as the point of contact between the executive and internal/external
- Screen and direct phone calls and distribute correspondence
- Strong judgement skills to handle a variety of requests and queries appropriately
- Manage daily priority lists
- Schedule meetings and appointments
- Make travel arrangements
- Take dictation and meeting minutes
- Source office supplies
- Produce reports, presentations and briefs
- Assist in daily errands/activities
- Work closely with restaurant operations manager
- Maintain budget reports
- Communicate efficiently with various other members of team (ie. Contractors, Designers, Graphic Designers, Accountants, etc)
- Conducting and reporting any research required
- Ability to work in multiple different work environments
- Travel between a number of different business locations throughout Calgary and Okotoks area

**Education**:

- High School degree
- PA diploma or Post Secondary Degree (advantage)

**Skills**:

- Proven work experience as a Personal or Executive Assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Familiar with scheduling meetings via Zoom and/or Teams
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Japanese language (advantage)
- Must work well both independently as a self starter along with a large & diverse team
- Well developed time management skills
- Must have a car and be able to use it for daily transportation

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person



  • Calgary, Alberta, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search is a leading executive search firm specializing in recruiting top-tier candidates for the restaurant, hospitality, and food service sectors.We excel in forging connections between exceptional talent and leading employers in Canada and the US, acting as career architects for our clients.Our passion is propelling careers...


  • Calgary, Alberta, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search is a leading executive search firm specializing in recruiting top-tier candidates for the restaurant, hospitality, and food service sectors.We excel in forging connections between exceptional talent and leading employers in Canada and the US, acting as career architects for our clients.Our passion is propelling careers...


  • Calgary, Alberta, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search is a leading executive search firm specializing in recruiting top-tier candidates for the restaurant, hospitality, and food service sectors.We excel in forging connections between exceptional talent and leading employers in Canada and the US, acting as career architects for our clients.Our passion is propelling careers...


  • Calgary, Alberta, Canada Blue Shock Executive Search Full time

    About Us:Blue Shock Executive Search is a leading executive search firm specializing in recruiting top-tier candidates for the restaurant, hospitality, and food service sectors.We excel in forging connections between exceptional talent and leading employers in Canada and the US, acting as career architects for our clients.Our passion is propelling careers...

  • Executive Assistant

    3 months ago


    Calgary, Canada ROSC Solutions Group Full time

    **Executive Assistant** Bowline Health We are a fast-growing startup in the behavioural health industry, dedicated to providing innovative and accessible mental health solutions. Our mission is to improve the well-being of individuals by leveraging cutting-edge technology and evidence-based practices. We are seeking a dynamic and proactive Executive...

  • Executive Assistant

    3 months ago


    Calgary, Canada De Havilland Full time

    De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing,...

  • Executive Assistant

    14 hours ago


    Calgary, Canada South Calgary Oral and Maxillofacial Surgery Full time

    **Executive Assistant** **Executive Assistant Responsibilities**: - Prepare reports, memos, letters, and other essential documents. - Handle basic administrative tasks to facilitate smooth operations. - File and retrieve corporate records, documents, and reports. - Research and compile data to create documents for review and presentation by the surgeon or...

  • Executive Assistant

    3 months ago


    Calgary, Canada BURNCO ROCK PRODUCTS Ltd Full time

    **Rock it with BURNCO!!!** BURNCO is a growing, rock-solid business supplying construction materials in Canada and the US. As a fourth-generation family business with 111 years of history, we need you to help make the next hundred years even better. **Safety. Teamwork. Clarity** **BURNCO **has an exciting opportunity for an experienced **Executive...

  • Executive Assistant

    3 months ago


    Calgary, Canada Trico Homes Full time

    **Position Summary** The Executive Assistant is responsible for a wide variety of administrative duties and management of day-to-day business activities in support of the Executives of the Trico Group of Companies, including the Founder, President & CEO of Trico Residential, and President of Trico Communities. Duties include but are not limited to,...

  • Executive Assistant

    3 months ago


    Calgary, Canada Justin Havre & Associates Full time

    This is your lucky day if you’ve been thinking about joining the high-octane world of Calgary real estate. We’re opening doors to the position of Executive Assistant, working for and with our Leadership Team and Advisors at the Justin Havre Real Estate Team. If you want to work with top-performers in real estate, here’s your chance. This is a job for...

  • Executive Assistant

    2 months ago


    Calgary, Canada Novara Human Capital Solutions Full time

    Our client has an exciting opportunity for an Executive Assistant role based in Calgary, AB, you'll be part of an incredible team of passionate, purpose-driven people who believe in excellence and focus on doing their best work every day.  As the Executive Assistant, you'll deliver exceptional support to the Executive team and/or other assigned...

  • Executive Assistant

    3 months ago


    Calgary, Canada Benevity Full time

    **Meet Benevity** Benevity is the way the world does good, providing companies (and their employees) with technology to take social action on the issues they care about. Through giving, volunteering, grantmaking, employee resource groups and micro-actions, we help most of the Fortune 100 brands build better cultures and use their power for good. We're also...

  • Executive Assistant

    4 days ago


    Calgary, Canada YOURCHOICEHOMES.ca Full time

    **Overview** **Duties**: - Manage executives' calendars, including scheduling meetings and appointments - Coordinate travel arrangements and prepare itineraries - Prepare reports, presentations, and correspondence - Conduct research and compile data as needed - Assist in the preparation of meetings and take meeting minutes - Handle incoming and outgoing...

  • Executive Assistant

    2 months ago


    Calgary, Canada The Salvation Army Full time

    The Executive Assistant is responsible for providing a high level of professional, proficient administrative support to the Executive Director, Executive Team, Leadership, and others as assigned. The individual also provides expertise and support with relation to various Microsoft Office Suite programs and all other hardware and software programs. In...

  • Executive Assistant

    2 months ago


    Calgary, Canada The Salvation Army Full time

    The Executive Assistant is responsible for providing a high level of professional, proficient administrative support to the Executive Director, Executive Team, Leadership, and others as assigned. The individual also provides expertise and support with relation to various Microsoft Office Suite programs and all other hardware and software programs. In...

  • Executive Assistant

    1 month ago


    Calgary, Canada TRS Staffing Solutions Full time

    TRS Staffing Solutions has exciting opportunities for Administrative Assistants to perform several clerical duties for our client who is a leading global organization the oil and gas industry! As an Executive Assistant you will be the backbone of the organization, providing vital support and ensurin

  • Executive Assistant

    2 weeks ago


    Calgary, Canada Northern Property REIT Full time

    We are looking for an Executive Assistant to join our Corporate team in Calgary, AB. Reporting to the Chief Executive Officer, you will provide comprehensive administrative support to Northview’s Chief Executive Officer and four-member Executive Team. The ideal candidate will be a highly organized, detail-oriented, efficient, and discreet with a strong...

  • Executive Assistant

    4 days ago


    Calgary, Canada McDaniel Full time

    McDaniel and Associates Consultants is focused on unraveling the complexities of the energy business. We accomplish this with a strong and diverse team of engineers, geologists, data scientists, and technicians. McDaniel is built from a nearly 70-year history of providing trusted third-party advice and evaluation in the petroleum industry. Today, McDaniel...

  • Executive Assistant

    3 months ago


    Calgary, Canada Mosaic Primary Care Network Full time

    Executive Assistant **Status**:Regular Full-Time (1.0 FTE) **Reporting To**:Business Operations Manager **Date Available**:Negotiable **Hours of Work**:7.75 hours per day, 38.75 hours per week **Exempt/Non-Exempt**:Exempt **Program**:Administrative **Salary Range**:$60,000 - $80,000 **About Us** Mosaic Primary Care Network (PCN) provides a wide...

  • Executive Assistant

    3 months ago


    Calgary, Canada Atco Ltd. Full time

    Always there. Anywhere. That’s us! A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it’s hard. We’re looking for someone who cares about...