Program Assistant

2 weeks ago

Winnipeg, Canada Winnipeg Regional Health Authority Full time

Requisition ID: 359251

Position Number: 20068868

Posting End Date:  May 22, 2024

City: Winnipeg

Employer: St. Boniface Hospital 

Site:  St. Boniface Hospital

Department / Unit: Staff Scheduling - SBH

Job Stream: Non-Clinical

Union: Non Union 

Anticipated Start Date - End Date: ASAP - 05/16/2025

Reason for Term: Maternity Leave

FTE:  1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary is commensurate with education and qualifications

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under general direction and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Program Assistant is responsible for providing administrative support to a program to perform payroll functions and assist with the effective planning and management of staffing levels and Human Resources.

Experience

Three (3) years’ experience in staff scheduling, vacation planning, maintaining clinical baseline staffing, time and attendance, payroll reporting and corrections, master rotation compliance, processing termination, transfers and new hires.

Education (Degree/Diploma/Certificate)

Grade XII or recognized equivalent. Successful completion of a recognized Business Administration certificate/diploma program. A major in Administration or Office Management is preferred.  Note: An equivalent combination of education and experience, as deemed recognized by the Hospital, may be considered in lieu of the above.

Qualifications and Skills

Strong proficiency in MS Office applications (Word, PowerPoint, Outlook, with advanced skills in Excel). Must have the ability to set up spreadsheets and databases as required. Knowledge in developing and maintaining master rotations. Coordination and administering vacation planning with managers. Knowledge of SAP and ESP definite asset. Strong understanding of MNU and CUPE Collective Agreements and maintaining rotations & baseline staffing that is compliant with the Collective Agreement. Keyboarding speed: 55 wpm. Excellent organizational, interpersonal and communication (verbal and written) skills. Excellent problem-solving abilities and the initiative to follow through on matters independently. Ability to retain information which is of a confidential nature. Ability to work under stressful situations and meet strict deadlines. Ability to work with accuracy/attention to detail. Mathematical aptitude. Mature, professional manner.

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day. 

This term position may end earlier as outlined in the Employee Handbook.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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