Program Assistant

3 weeks ago

Winnipeg, Canada IRCOM (Immigrant & Refugee Community Organization of Manitoba) Full time

**PROGRAM ASSISTANT (OFFICE)**
**Permanent, Full-Time (37.5 hours/week) Position**

**WHAT IRCOM OFFERS**:

- A warm, fun and supportive work community
- An incredibly diverse workplace that is committed to staff wellness and inclusion
- A staff team passionate, committed and unified in supporting the settlement of newcomer families
- An inner-city organization committed to Truth and Reconciliation
- A family-friendly organization with a comprehensive benefits package
- A place where you can make a difference and feel the rewards of your work on a daily basis

**CANDIDATE PROFILE**:The Program Assistant is:

- experienced in all aspects of office administration, scheduling, purchasing, organizing, etc.
- an accomplished and flexible multi-tasker, able to prioritize tasks amid competing demands
- an individual who enjoys and excels at customer service
- confident in representing the values, mission and services of IRCOM to all guests
- skilled in using Microsoft Office, business machines, and data management software
- a continuous learner, committed to excellence in teamwork

**POSITION PURPOSE AND SUMMARY**

Guided by the vision, mission, and values of the Immigrant and Refugee Community Organization of Manitoba Inc., the **Program Assistant **provides support to IRCOM programs by;
- Welcoming visitors, program participants and tenants and addressing their immediate needs when offices are open to the public, all while adhering to IRCOM’s COVID-19 On-Site Guideline and protocols across according caution levels,
- Assisting Tenancy Services, Facilities, After School Programs, Child Care Program, Community Resource Programs, Newcomer Literacy Initiative, Volunteer and Community EngagementPrograms, and others,
- Facilitating provision of coordinated services and programs across the organization, and
- Supporting programs in tenant and participant data entry

This role works in cooperation with all program staff to meet the newcomer community’s settlement needs. The **Program Assistant **will exhibit and uphold IRCOM’s core values of integration, diversity, advocacy and empowerment, and they will work in a way that is people-centered, holistic and partnership based.

DUTIES AND RESPONSIBILITIES

**Program and Executive Support (60%)**
- Answer, screen and forward all incoming phone calls to correct departments by maintaining phone systems switch board, and assist with general inquiries. Place outgoing calls as necessary.
- Welcome and assist all office visitors, ensuring a safe and clean reception area when offices are open to the public while adjusting offices to IRCOM COVID-19 response caution levels
- Assist COVID-19 Response Team and the Procurement & Asset Management Specialist, with restocking personal protective equipment and sanitation equipment and ensuring availability to staff
- Assist program participants and staff by completing program registration forms, providing reminders regarding upcoming events, explaining program criteria, etc.
- Assist coordination between tenants and the Early Childhood Development Hub if working from our Isabel site
- Develop and implement efficient administrative procedures to assist in registration, scheduling priorities, space requirements and other community resources in collaboration with other programs
- Develop, edit and circulate internal staff newsletter
- Assist the Director of Finance & Operations with logistics for program and organizational needs
- Provide support to the Senior Management team from time to time as required
- Provide support to the Executive Director from time to time as required

**Program Planning Support (20%)**
- Organize, schedule and prepare program planning spaces for meetings, ensuring they are safe, clean, and welcoming to staff and guests
- Assist with booking and coordination of payment for interpreters
- Ensure program support supplies PPE inventory, food products are accessible and well
- maintained
- Facilitate safety of participants, volunteers and staff by following security procedures and

COVID-19 protocols and by monitoring and controlling front door access
- Develop and assist in implementing new support procedures in collaboration with supervisor
- File, photocopy, scan, fax, collate, mail letters/packages, and prepare program reports and meeting minutes as needed or directed
- Collaborate with Managers and programs to identify activities to share vision, stories, and the future of IRCOM

**Records Management (15%)**
- Maintain staff and visitor logs for anyone on-site at IRCOM
- Maintain sanitation check-lists and schedules for IRCOM offices and program spaces
- Enter participant data into iCARE and other databases as required
- Assist in collection, storage and management of participant or tenant records
- Ensure participant and organizational hard copies and digital information are accurately filed
- Assist in maintaining hard copy and computerized information filing systems for programs
- Maintain up-to-date inte

  • Program Assistant

    4 weeks ago

    Winnipeg, Canada Manitoba Metis Federation Full time

    **MANITOBA MÉTIS FEDERATION** **PROGRAM ASSISTANT** **February 27, 2023** **Posting #22-00-015** The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada’s Negotiating Partners in Confederation and the Founders of the Province of Manitoba. The MMF...

  • Program Assistant

    1 month ago

    Winnipeg, Canada Manitoba Métis Federation Full time

    **MANITOBA MÉTIS FEDERATION** **PROGRAM ASSISTANT** **June 14, 2023** **Posting #23-18-003** The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada’s Negotiating Partners in Confederation and the Founders of the Province of Manitoba. The MMF seeks to...

  • Program Assistant

    1 month ago

    Winnipeg, Canada Mennonite Central Committee Full time

    **Position Title** - Program Assistant **FTE** - 1.00 **Compensation Type** - Salary **Salary Minimum** - $46,345.00 **Salary Description** **Benefits** - MCC Canada (MCCC) has a Group Benefit plan which is paid by MCCC, it includes; The Long Term Disability (LTD), Employee Life Insurance, Employee Accidental Death, Dismemberment and Specific Loss, and...

  • Program Assistant

    1 month ago

    Winnipeg, Canada IRCOM (Immigrant & Refugee Community Organization of Manitoba) Full time

    **PROGRAM ASSISTANT - Casual** **(Variable, On Call Hours) April 2024** **POSITION PURPOSE AND SUMMARY**: Guided by the vision, mission, and values of the Immigrant and Refugee Community Organization of Manitoba Inc., the **Casual Program Assistant **provides support to IRCOM programs by; - Welcoming visitors, program participants and tenants and...

  • Program Assistant

    5 days ago

    Winnipeg, Canada St. Boniface Hospital Full time

    **Requisition ID**: 359251 **Position Number**: 20068868 **Posting End Date**: May 22, 2024 **City**: Winnipeg **Employer**: St. Boniface Hospital **Site**:St. Boniface Hospital **Department / Unit**: Staff Scheduling - SBH **Job Stream**: Non-Clinical **Union**: Non Union **Anticipated Start Date - End Date**: ASAP - 05/16/2025 **Reason for...

  • Program Assistant

    2 days ago

    Winnipeg, Canada St. Boniface Hospital Full time

    Position Overview Under general direction and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Program Assistant is responsible for providing administrative support to a program to perform payroll functions and assist with the effective planning and management of staffing levels and Human...

  • Cultural Program Assistant

    1 month ago

    Winnipeg, Canada Louis Riel Institute Full time

    As an affiliate of the Manitoba Métis Federation (MMF), the Louis Riel Institute (LRI) is responsible to the Métis people of Manitoba to provide programs, resources and services related to education and culture. The Louis Riel Institute seeks to fill **one Full-time Summer Term Cultural Programming Assistant** position located in Winnipeg, MB. **Cultural...

  • Program Assistant

    3 days ago

    Winnipeg, Canada Centre de Santé Saint-Boniface Full time

    Requisition ID: 359251 Position Number: 20068868 Posting End Date: May 22, 2024 City: Winnipeg Employer: St. Boniface Hospital Site: St. Boniface Hospital Department / Unit: Staff Scheduling - SBH Job Stream: Non-Clinical Union: Non Union Anticipated Start Date - End Date: ASAP - 05/16/2025 Reason for Term: Maternity Leave FTE: 1.00 Anticipated...

  • Program Assistant

    5 days ago

    Winnipeg, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 359251 Position Number: 20068868 Posting End Date:  May 22, 2024 City: Winnipeg Employer: St. Boniface Hospital  Site:  St. Boniface Hospital Department / Unit: Staff Scheduling - SBH Job Stream: Non-Clinical Union: Non Union  Anticipated Start Date - End Date: ASAP - 05/16/2025 Reason for...

  • Youth Program Coordinator Assistant

    1 month ago

    Winnipeg, Canada Tunngasugit Inuit Resource Centre Full time

    **Reports to: Youth Program Coordinator** **Position Summary** The Youth Program Coordinator Assistant performs administrative support tasks and assists in organizing programs and activities under the Youth Program Coordinator's supervision. Responsibilities include monitoring expenditures and schedules, preparing and processing documents, handling calls...

  • Land-based Program Assistant

    1 week ago

    Winnipeg, Canada Louis Riel Institute Full time

    As an affiliate of the Manitoba Métis Federation (MMF), the Louis Riel Institute (LRI) is responsible to the Métis people of Manitoba to provide programs, resources and services related to education and culture. The Louis Riel Institute seeks to fill **two Full-time Summer Term Land-Based Program Assistant** positions located in Winnipeg,...

  • Youth Program Coordinator Assistant

    1 week ago

    Winnipeg, Canada Tunngasugit Inuit Resource Centre Full time

    **Position Summary** The Youth Program Coordinator Assistant performs administrative support tasks and assists in organizing programs and activities under the Youth Program Coordinator's supervision. Responsibilities include monitoring expenditures and schedules, preparing and processing documents, handling calls and correspondence, creating requests and...

  • Casual Summer Program Assistant

    4 weeks ago

    Winnipeg, Canada The Louis Riel School DivisionLe Division Scolaire Louis Riel Full time

    **Academic Summer Program Including** **Recreation & Education (ASPIRE)** **Casual Summer Program Assistant** **BULLETIN NUMBER: 017/E/24 DATE POSTED: April 22, 2024** **SCHOOL: LOUIS RIEL SCHOOL DIVISION** **COMMENCING**:Monday - Friday: July 2 - August 7, 2024, with additional hours as needed and confirmed in advance for April - June...

  • Environmental Summer Program Assistant

    4 weeks ago

    Winnipeg, Canada Manitoba Metis Federation Full time

    POSTING # 23-07-011 NATIONAL OCCUPATION CODE 41400 POSITION TYPE TERM, SUMMER, FULL-TIME Reporting to the Program Lead, the Program Assistant will assist with the preparation and implementation of summer programs for the Métis Environmental Leaders of Tomorrow (MELT) Program. MELT is a program that offers land-based education opportunities with a...

  • Environmental Summer Program Assistant

    2 weeks ago

    Winnipeg, Canada Manitoba Metis Federation Full time

    Job Posting: Posting #23-07-011 The MMF seeks to fill two summer term Environmental Summer Program Assistant positions within our Energy, Infrastructure & Resource Management Department located in Winnipeg, MB. Reporting to the Program Lead, the Program Assistant will assist with the preparation and implementation of summer programs for the Métis...

  • Environmental Summer Program Assistant

    2 weeks ago

    Winnipeg, Canada Manitoba Metis Federation Full time

    Job Posting: Posting #23-07-011 The MMF seeks to fill two summer term Environmental Summer Program Assistant positions within our Energy, Infrastructure & Resource Management Department located in Winnipeg, MB. Reporting to the Program Lead, the Program Assistant will assist with the preparation and implementation of summer programs for the Métis...

  • Environmental Summer Program Assistant

    2 weeks ago

    Winnipeg, Canada Manitoba Metis Federation Full time

    Job Posting: Posting #23-07-011 The MMF seeks to fill two summer term Environmental Summer Program Assistant positions within our Energy, Infrastructure & Resource Management Department located in Winnipeg, MB. Reporting to the Program Lead, the Program Assistant will assist with the preparation and implementation of summer programs for the Métis...

  • Environmental Summer Program Assistant

    2 weeks ago

    Winnipeg, Canada Manitoba Metis Federation Full time

    Job Posting: Posting #23-07-011 The MMF seeks to fill two summer term Environmental Summer Program Assistant positions within our Energy, Infrastructure & Resource Management Department located in Winnipeg, MB. Reporting to the Program Lead, the Program Assistant will assist with the preparation and implementation of summer programs for the Métis...

  • Assistant Program Facilitator

    4 weeks ago

    Winnipeg, Canada The Salvation Army Community Venture Full time

    **JOB PURPOSE**:The Assistant Program Facilitator helps deliver day program and residential services to adults living with intellectual disabilities, providing support, training, and guidance to foster members’ community inclusion and self-determination **CHARACTERISTIC JOB DUTIES**: - Assist Program Facilitators in the performance of their duties -...

  • Volunteer and Program Coordinator Assistant, Sam's

    4 weeks ago

    Winnipeg, Canada Mennonite Central Committee Full time

    **Position Title** - Volunteer and Program Coordinator Assistant, Sam's Place **FTE** - 0.60 **Compensation Type** - Hourly **Salary Minimum** - $19.50 **Salary Description** - Paid hourly, with vacation pay paid out **Benefits** - N/A **Location City** - Winnipeg **Location Country** - Canada **Location Description** - Winnipeg is a city of...