Graduate Program Assistant

2 weeks ago

Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The Faculty of Arts at the University of Manitoba is looking for a Graduate Program Assistant. Reporting to the Department Lead Administrative Assistant, the Graduate Program Assistant works closely with the Academic Graduate Chair in administering all aspects of the Pre-MA, MA, and PhD programs in literature. This position will primarily be responsible for maintaining all confidential files associated with the program, responding to inquiries about graduate literature programs, advising enrolled and prospective students on program requirements and regulations, and taking minutes for the English Graduate Committee meetings.

**The qualifications and experience we’re looking for**:

- Completion of a formal training program in a related discipline from a recognized institution required.
- 3 years of directly related administrative experience required.
- Experience working in post-secondary institution is preferred.
- An acceptable equivalent combination of education and experience may be considered.
- Knowledge of the Graduate Program administration preferred.
- Knowledge of the regulations, policies, procedures, academic programs and/or courses within the University preferred.
- Must have strong interpersonal and communication skills and abilities.
- Must have the ability to communicate in a professional and respectful manner.
- Strong time management and organizational skills required.
- Proven ability to build and maintain effective working relationships with faculty, staff, students and the public required.
- Proven ability to work within a culturally diverse environment required.
- Ability to maintain confidentiality is required.
- Ability to complete tasks with a high level of attention to detail required.
- Ability to manage multiple priorities and deadlines simultaneously required.
- Must work well with others in a co-operative, team environment.
- Proficiency with Microsoft 365 (Word, Excel, Teams, Outlook) required.
- Proficiency with HRIS and Payroll systems (UM Careers, VIP, JUMP, etc.) is preferred.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: March 10, 2024**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

**Salary**: $44,171.40-$60,151.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2024-04-08

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