Office Administrator Victoria

4 weeks ago

Victoria, Canada MD Financial Management Full time

Is this role right for you?

In this role you will: Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments Maintain office systems, including but not limited to, network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual Lead management of facilities operations as well as delivery and change management of facilities related changes Liaise with Facilities to support leasehold improvements, lease renewals and planned moves Complete regional reporting requests & data analysis Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan Participate in various regional meetings and special projects, as needed Liaise with external partners such as medical associations, accounting firms, etc. for regional projects as required Other administrative tasks as required  Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

 The Must Haves:

Community college diploma in Business Administration or equivalent Three+ years’ experience in an administrative or clerical position, preferably with a financial services company Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications 

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Stewardship of the client experience Strong organizational skills. Excellent communication skills Initiative and resourcefulness Ability to work effectively and collaboratively within a team Attention to detail Well-organized with high energy, effective communication skills Enjoys a fast-paced environment and is highly professional  Team player with a desire to consistently create a positive work environment

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