Administrative Officer
3 weeks ago
Organizational Unit- University of Victoria -> Faculty of Fine Arts -> Music- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 23 August 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $70,137.00 - $91,214.00- Additional Posting Information- N/A- Salary posted will be pro-rated based on FTE- Classification- Administrative Officer/SG10- Start Date- 9/22/2023- End Date- 10/12/2024- Employee Group:
- PEA - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
**The salary range for this position is**:
**Recruitment range: $70,137- $77,330** starting salary determined by the PEA Collective Agreement.
**Performance range: starting salary to max of $91,214** is available through annual performance increases.
**_* This position is eligible for a Hybrid Work Arrangement*_**
- Job SummaryThe School of Music is an academic unit in the Faculty of Fine Arts with a complement of 23 regular faculty members, 5 support staff and up to 20 sessional instructors.
The Administrative Officer (AO) is responsible for the administrative, financial and undergraduate admission process of the school. The position reports directly to and works closely with the Director of the School to deal with the immediate everyday administrative demands and to initiate and assist with the long-term planning and academic goals of the school in conjunction with the strategic goals of the faculty and university. The AO provides leadership, advice, direction and problem solving on matters related to interpretation of university policies, contracts and procedures to the Director, faculty, graduate students and undergraduate students (both in the BMus program and in the Combined Program in Music and Computer Science).
The AO is responsible for annual enrollment management and development of the undergraduate and graduate academic timetables. Manages waitlists; advises the Director on enrollment issues; and assists with annual sessional teaching assignments. Maintains enrollment records and teaching assignments and prepares reports.
The AO coordinates and manages the financial functions of the school, including budget analysis, forecasting, and monitoring of operating budgets and specific purpose accounts. The AO approves and coordinates the purchase of equipment for teaching and research purposes.
The AO is responsible for the direct supervision of two CUPE 951office staff, the school Concert and Publicity Manager, and one Senior Laboratory Instructor; coordinates and oversees office administrative procedures and replacement staff members as required. In addition, the AO oversees all human resource paperwork for school members, sessional lecturers and music performance instructors and students.
- Job RequirementsThis position requires an undergraduate degree plus a minimum of three years of related administrative, budget management, supervisory and communications experience in an academic or complex administrative environment.
An equivalent combination of education and experience may be considered.
In addition this position requires:
- Excellent analytical, critical thinking and problem solving skills
- FAST, Banner or other student record management systems experience
- Superior communication skills, both written and verbal
- Ability to build and maintain productive working relationships with all stakeholders
- Ability to work independently and collaboratively in a team environment
- Demonstrated organizational and administrative skills
- High level of knowledge with respect to financial and budget matters
- Demonstrated ability to manage multiple projects, prioritize, make decisions independently, be self-motivated, and consistently meet deadlines
- Superior computer skills using MS Office and knowledge of web-authoring tools
- Strong organizational skills, with ability to manage multiple budgetary and procedural projects, prioritize, make decisions independently, be self-motivated, and consistently meet deadlines.
- Ability to work effectively with a diverse population and with all levels of university personnel
- Demonstrated leadership, supervisory skills and the ability to inspire a team
Preferences or Assets:
- Background in Music or Fine Arts
- Knowledge of the principles and practices and administrative systems of the University
**Territory acknowledgement**
We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.
**Equity a
-
Office Administrator
3 weeks ago
Victoria, Canada BC Family Maintenance Agency Full timeHave you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do? The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly...
-
Administrative Officer
2 weeks ago
Victoria, Canada College of Applied Biologists Full timeThe Administrative Officer provides administrative support to all team members of the College of Applied Biologists. Reporting to the Executive Operations-Communications Supervisor, the Administrative Officer is responsible for supporting administrative processes and some statutory functions. The starting salary range is $52,300 - $61,500 per year, and the...
-
Office Administrator
7 days ago
Victoria, British Columbia, Canada BC Family Maintenance Agency Full timeHave you ever considered a career with a BC Crown Agency where you can draw on your administrative talents and feel good about the work you do?The BC Family Maintenance Agency (BCFMA) works to support the goals of increasing access to justice, reducing child poverty and delivering services to citizens in a client-centric way. The BCFMA is a publicly funded,...
-
Office Administrator
3 weeks ago
Victoria, Canada Island Window Coverings Full time**Experienced Office Administrator** Island Window Coverings is seeking a full-time, experienced, office administrator. Position is located in Victoria, BC. Individual must have great attention to detail, be a quick learner and be able to work in a collaborative, fast-paced environment. Individual will be responsible for various office administration, job...
-
Administrative Officer
1 week ago
Victoria, Canada Edison College Canada Full timeJob Title: Administrative Officer Edison College Canada is a Designated Private Career College. Established in 1973, formerly known as Victoria College of Art. As we head into our 50th year of operations, and given the unforeseen and challenging situations we have encountered in the recent years, the need of the hour required us to step up and assist our...
-
Office Administrator
2 days ago
Victoria, Canada Habitat Acquisition Trust Full timePosition Description: Office Administrator (OA) **Habitat Acquisition Trust** **Administrative Coordination - Office Administrator (OA)** Position Description: Office Administrator (permanent) 1.0 FTE - 37.5 hours per week - Board consideration) _plus: - a comprehensive and competitive benefits package - 3.5 weeks paid vacation to start with regular...
-
Office Administrator
2 weeks ago
Victoria, Canada Costa Verde Contracting Full time**SEEKING A MASTER OF ORDER TO LEAD THE CHARGE AS OUR OFFICE ADMINISTRATOR - IS THAT YOU?** **COMPANY**: Since 2007, Costa Verde has become one of Victoria’s leading gardening and landscaping businesses. We pride ourselves on our fun and social workplace culture and wealth of opportunities for staff to learn new skills and progress their career. We create...
-
Office Administrator
5 days ago
Victoria, Canada TTG Management Ltd Full time**Title**:Office Administrator **About us**: Locally owned and operated, The Truffles Group has been advancing Vancouver Island’s hospitality, tourism and beverage retail industries for over 30 years. During this time, we have grown from one employee to over 400, and from one brand to six! Our group of companies includes Cascadia Liquor, Flight Cannabis...
-
Office Administrator
3 weeks ago
Victoria, Canada Tigger's Playschool and Preschool Full timeJob Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent organizational skills, strong attention to detail, and the ability to work...
-
Office Administrator
2 weeks ago
Victoria, Canada Zetron, a Codan Company Full time**THE POWER TO RESPOND AND BE HEARD**: Headquartered in Redmond, WA, USA, with centers of engineering excellence in Victoria, BC, Canada, and Brisbane, QLD, Australia, Zetron currently has over 40,000 console positions, hundreds of established partners and value-added resellers, and coverage in more than 100 countries. Zetron is an established global leader...
-
Office Administrator
3 weeks ago
Victoria, Canada Nexii Building Solutions Inc. Full time**WHO WE ARE** Omicron, a wholly owned subsidiary of Nexii Building Solutions Inc., is one of the largest integrated development, design and construction firms in Western Canada, providing solutions to clients in the Industrial, Institutional, Building Renewal, Commercial, Retail and Residential sectors. Omicron was established in 1998 by people who...
-
Administrative Officer
2 months ago
Victoria, Canada Pacific Design Academy Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Administrative Officer
3 weeks ago
Victoria, Canada Pacific Design Academy Full timeEducation: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Administrator
1 month ago
Victoria, Canada UVic Properties Full timeOn behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...
-
Office Administrator
1 month ago
Victoria, Canada UVic Properties Full timeOn behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...
-
Office Administrator
1 month ago
Victoria, Canada UVic Properties Full timeOn behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135...
-
Office Administrator
4 days ago
Victoria, Canada Kardel Consulting Services Full time**Office Administrator** **Job Summary** General office duties Community Response Team (CRT) admin support Booking and setting up Zoom meetings Organize staff training sessions ShareVision administrator Kardel website administrator Provide assistance with special projects as required by Manager of HR, Director of Quality Assurance, Director of...
-
Office Administrator
3 weeks ago
Victoria, Canada Down To Earth Gardens and Nursery Full timeResponsibilities: - Oversee and manage the daily operations of the office - Coordinate and schedule appointments and meetings - Answer and direct phone calls, take messages, and respond to inquiries - Handle incoming and outgoing mail, including sorting, distributing, and filing - Maintain office supplies inventory and place orders as needed - Assist with...
-
Administrative Officer
3 weeks ago
Victoria, Canada EAGLE CREST CONSTRUCTION LTD. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...
-
Office Administrator
4 weeks ago
Victoria, Canada WSP Full time**The Opportunity**: **WSP **is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors. As an Office Administrator, you will value the importance of maintaining an organized, efficient office...
