Proposal Coordinator

3 months ago

Calgary, Canada Valard Full time

Valard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications and renewable energy. Valard is a full-service EPC+ utility contractor with four decades of experience, successfully completing projects across Canada.

Reporting to the Proposal Manager, the Proposal Coordinator will be responsible for coordinating and developing proposals, tenders and qualifications responses focused on Transmission, Substation, Distribution or Telecommunications. The Proposal Coordinator works with clients, internal departments and subject matter experts during all stages of the bid life cycle; providing support in sourcing opportunities, gathering information, developing win strategies and differentiators with the goal of strengthening proposal content and presenting a consistent brand with a consistent message to our clients.

To succeed in this the position, the individual must possess the ability to complete the full proposal life-cycle with both limited supervision and as part of a team. Strong organizational skills and a proficiency for problem solving are key attributes for success in this role.

Requirements

KEY (CORE) DUTIES AND RESPONSIBILITIES:

Act as a primary liaison with the client during the bidding stage from initial inquiry to the post-bid stage. Identify response deliverables, establish submission schedules and communicate responsibilities and accountabilities to the response team. Coordinate proposal kick-off and review meetings, identify and track action items and maintain communication with team members regarding deadlines and requirements. Proofread proposals to ensure they follow company standards for accuracy, quality writing, marketing focus and brand. Ensure all prepared tenders, proposal and qualification submissions are high quality, compliant and communicate our capabilities and value of service. Submit proposal responses using a variety of systems and methods; electronic, online bid portals, email and hardcopy. Assist in developing and implementing win strategies, key messages, marketing themes and differentiators in proposal submissions. Coordinate and log Bid Debriefs and Lessons Learned for application on future submissions. Create and update boiler plate documents, templates, project profiles and team member resumes. Document management and distribution of client documents to the response team. Maintain information in Valard internal systems, as well as adhere to document control and reporting requirements.

Project Awards

Act as Client Liaison during the contract negotiation process Generate a Project Award Notification to initiate project set-up in JDE; and to inform key internal groups and individuals and provide general details about the project Assist in the RFx Turnover process by providing the Project Team access to working, and submitted, bid documentation, including any relevant supporting documentation (emails, meeting notes, post-bid communications, etc.).

EDUCATION AND EXPERIENCE:

Post-Secondary Degree in Marketing, Communications, Business; or a combination of relevant previous education and experience 2+ years as a Proposal Coordinator, or lateral, experience Project Management experience and/or training an asset Demonstrated technical writing experience Demonstrated experience in working in a schedule driven environment.

KSA’S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES):

Ability to maintain a high level of accuracy and confidentiality concerning proprietary information Excellent interpersonal skills Strong communication abilities Ability to manage multiple deadlines and priorities Analytical and problem solving skills Decision making skills Effective verbal and listening skills High attention to detail and high level of accuracy Very effective organizational skills Effective written communication skills Very strong computer skills

Benefits

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