Executive Assistant To a Senior Vice President

2 months ago


Montreal, Canada iA Financial Group Full time
The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution.

Are you a seasoned employee who likes to increase efficiency by managing several files at the same time related to distribution? p>

Reporting directly to the Senior Vice President, Distribution, as Executive Assistant, you will be responsible for:

  • Manage incoming and outgoing communications.
  • Manage the agenda and coordinate the overall activities of the Senior Vice President.
  • Prepare drafts of administrative communications, revise and correct texts and presentations, in French and English.
  • Organize meetings and events, both from a logistical and technical point of view.
  • Perform the administrative management of the Senior Vice-President's office (invoices, contracts, expense reports, etc.).
  • Organize and ensure the filing of digital documents and produce various reports.
  • Anticipate the needs of the Senior Vice President and develop tools to increase the efficiency of her office.
  • Act as a contact person for all inquiries directed to the Office of the Senior Vice-President.
  • Work and manage ad-hoc projects for the Senior Vice President and her distribution team.
  • Work closely with the other assistants to coordinate certain tasks and manage certain common files.
    • Diploma of Collegial Studies (DEC) in office automation techniques, business administration, or equivalent.
    • Minimum of five (5) years of relevant experience in a senior assistant position, executive office management, or equivalent.
    • Advanced language skills in French and English, both oral and written due to daily interactions with English and French-speaking employees throughout Canada.
    • Demonstrated ability to meet high-performance objectives and deadlines in a fast-paced environment.
    • Strong skills in Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools, and willingness to learn new technologies.

    Come join a flexible and inclusive work environment, which offers you a great work-life balance, as well as competitive benefits

    Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here.



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