Executive Assistant To a Senior Vice President
2 months ago
Are you a seasoned employee who likes to increase efficiency by managing several files at the same time related to distribution? p>
Reporting directly to the Senior Vice President, Distribution, as Executive Assistant, you will be responsible for:
- Manage incoming and outgoing communications.
- Manage the agenda and coordinate the overall activities of the Senior Vice President.
- Prepare drafts of administrative communications, revise and correct texts and presentations, in French and English.
- Organize meetings and events, both from a logistical and technical point of view.
- Perform the administrative management of the Senior Vice-President's office (invoices, contracts, expense reports, etc.).
- Organize and ensure the filing of digital documents and produce various reports.
- Anticipate the needs of the Senior Vice President and develop tools to increase the efficiency of her office.
- Act as a contact person for all inquiries directed to the Office of the Senior Vice-President.
- Work and manage ad-hoc projects for the Senior Vice President and her distribution team.
- Work closely with the other assistants to coordinate certain tasks and manage certain common files.
- Diploma of Collegial Studies (DEC) in office automation techniques, business administration, or equivalent.
- Minimum of five (5) years of relevant experience in a senior assistant position, executive office management, or equivalent.
- Advanced language skills in French and English, both oral and written due to daily interactions with English and French-speaking employees throughout Canada.
- Demonstrated ability to meet high-performance objectives and deadlines in a fast-paced environment.
- Strong skills in Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools, and willingness to learn new technologies.
Come join a flexible and inclusive work environment, which offers you a great work-life balance, as well as competitive benefits
Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here.
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