Elementary Office Assistant

4 days ago


Huron East, Canada Avon Maitland District School Board Full time
There is an opening for a 0.5 permanent Elementary Office Assistant:

Essential Functions and Responsibilities:

1. Public Relations
(a) Answer the main office telephone, meet and appropriately direct visitors; relay information to/from school/staff to parent/guardian/student; respond appropriately to general questions from the public, community agencies, other schools and Board office, including re-directing the questions.
(b) Process incoming/outgoing mail and courier.
​2. Attendance
(a) Attendance records - Collect and electronically input all attendance data each day (student absences, lates, excused, suspensions, field trips, religious holidays, bus cancellations, etc.); provide reports from Maplewood of absentees to administration; record special information (doctor’s notes, etc.).
(b) Perform safe arrival telephone calls in accordance with Board Standard Operating
procedure.
3. Other
(a) Book and issue permits/invoices for use of school facilities.
(b) Routine maintenance of office equipment such as photocopiers, fax machines, postage meter and printers.
(c) Provide support and perform related duties for administration; assist with various items as required such as school events (parents’ night, graduation, awards night, etc.).
(d) Other related duties as assigned.

Job Specifications and Requirements:

- One year college diploma in office administration plus up to six months related experience; or a combination of experience, education and training that is considered equivalent; - Proven computer literacy skills, specifically in MS Office and Maplewood;
- Proficient and accurate keyboarding skills; - The capacity to work independently, problem-solve and multi-task in a busy environment; and, - Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality. Rate of Pay: Level 1 of ESSP Collective AgreementHours of Work: 17.5 Hours per week, 10 months per year
Pension Plan: Defined pension plan through the
Health and Dental Benefits: Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account
Start Date:  September 2, 2024
Interested applicants are requested to apply through and include three supervisory references by 4:00 pm on Tuesday July 9, 2024.

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