Elementary Secretary at North Perth Westfield ES

1 week ago

Huron East, Canada Avon Maitland District School Board Full time
There is a permanent 1.0 Elementary Secretary position available:

Essential Functions and Responsibilities:

Office reception including processing inquiries from school personnel, students, parents, community in a friendly and professional manner; Familiarity with Enrolment Register Instructions and student attendance collection and reporting requirements; Familiarity with all Administrative Procedures related to student enrolment, attendance and the electronic student record in addition to the paper Ontario Student Records (OSR); Student record creation, maintenance and retention - both paper and electronic; Ensure student registration forms and all other forms related to registration are completed accurately; Notify the Principal of all new registrations and any significant health or family issues as provided; Perform safe arrival processes as per Administrative Procedure; Prepare and review enrolment month end and OnSIS verification reports for Principal's review and approval; Safeguard the confidentiality of all records within scope of position; Accurate record keeping, maintenance and monitoring of school-generated funds including school cash online and school budget records; including processing purchase orders, accounts payable and coordination of annual school requisitions; maintaining student attendance records and performing safe arrival telephone calls; Maintenance of school and administrative files; Preparation of reports, memos, newsletters, correspondence; Ensure accurate record keeping of staff absences, supply records and SmartFind verification of staff attendance on a daily basis; Distribution of incoming and outgoing mail; Book and issue of permits/invoices for use of school facilities; Perform routine maintenance of office equipment such as photocopiers, fax machines, postage meter and printers and key contact for maintenance and repair of office equipment; Provide support and perform related duties for administration; assist with various items as required such as school events (parents’ night, graduation, awards night, etc.) newsletters, filing, copying, faxing, and processing correspondence; and, Other related duties as assigned by administrative team.

Job Specifications and Requirements:

One year college diploma in office administration plus up to one year related experience; or a combination of experience, education and training that is considered equivalent; Proven computer skills, specifically in MS Office, Maplewood/Aspen, eNav, and School Cash Accounting; Competent bookkeeping skills and ability to work well with numbers; Proficient and accurate keyboarding skills in excess of 80 wpm; The capacity to work independently, problem-solve and multi-task in a busy environment; and, Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality.

Rate of Pay: Level 4 of ESSP Collective Agreement
Hours of Work:  35 Hours per week, 10 months per year
Pension Plan:  Defined pension plan through the 
Health & Dental Benefits: Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account
Start Date: August 26, 2024

Interested applicants are requested to apply through and include three supervisory references by 4:00 pm on Friday July 5, 2024.

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