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Elementary Office Assistant at North Perth Westfield ES

3 months ago

Huron East, Canada Avon Maitland District School Board Full time
There is an opening for a 0.5 permanent Elementary Office Assistant:

Essential Functions and Responsibilities:

1. Public Relations

Answer the main office telephone, meet and appropriately direct visitors; relay information to/from school/staff to parent/guardian/student; respond appropriately to general questions from the public, community agencies, other schools and Board office, including re-directing the questions. Process incoming/outgoing mail and courier.

2. Attendance

Attendance records - Collect and electronically input all attendance data each day (student absences, lates, excused, suspensions, field trips, religious holidays, bus cancellations, etc.); provide reports from Maplewood of absentees to administration; record special information (doctor’s notes, etc.). Perform safe arrival telephone calls in accordance with Board Standard Operating procedure.

3. Other

Book and issue permits/invoices for use of school facilities. Routine maintenance of office equipment such as photocopiers, fax machines, postage meter and printers. Provide support and perform related duties for administration; assist with various items as required such as school events (parents’ night, graduation, awards night, etc.). Other related duties as assigned.

Job Specifications and Requirements:

One year college diploma in office administration plus up to six months related experience; or a combination of experience, education and training that is considered equivalent; Proven computer literacy skills, specifically in MS Office and Maplewood; Proficient and accurate keyboarding skills; The capacity to work independently, problem-solve and multi-task in a busy environment; and, Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality.

Rate of Pay: Level 1 of ESSP Collective Agreement
Hours of Work:  17.5 Hours per week, 10 months per year
Pension Plan:  Defined pension plan through the 
Health & Dental Benefits: Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account
Start Date: September 2, 2024

Interested applicants are requested to apply through and include three supervisory references by 4:00 pm on Friday July 5, 2024.