Receptionist/Administration

3 weeks ago


Edmonton, Canada Plainsman Mfg. Inc. Full time
Plainsman MFG is looking for a Receptionist /Admin. Candidates must be close to the Edmonton area, as we need to fill the position as soon as possible. 
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Job Environment: Hours: Full time - Monday to Friday, 8am - 5pm, (1 hr lunch break). Working in the front office. Primary Responsibilities: Answer and direct phone inquiries to appropriate individuals in a professional manner. Organize and maintain office files and file archives, including filing, scanning and archiving. Send invoices to customers via mail or email on a daily basis. Be a steward of the company brand when interacting with visitors, customers and co-workers. Administer inbound/outbound mail/parcels/courier services. Greet, screen, and direct visitors to appropriate personnel and/or places. Administer office supplies and in accordance with company policies and procedures. Communicate information to staff and/or clients about special activities or events. Organize and maintain the reception area, copy room, supply room and lunch room using principles that are congruent with the rest of the company (lean, 5S, DMAIC, Pareto, etc). Orient and provide visitors with our Health & Safety policies, PPE and evacuation procedures. Prepare forms, letters, reports, and memos when requested. Arrange and book meetings & special events in various locations. Access and print brochures and compile sales catalogues as requested by sales. Access and compile information out of the ERP system as requested by other staff members. Administer maintenance and service for the photocopier, coffee machine and water cooler. Miscellaneous administrative tasks as requested by other staff members.

Skills or Experience Requirements: Ability to speak, read and write English. High school diploma or equivalent. Basic knowledge of MS Office (Word, Excel, Outlook, Explorer) and Windows.

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