Graduate Programs and Administrative Assistant

3 weeks ago

Victoria, Canada University of Victoria Full time

About this

Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

The School of Environmental Studies (SES) is a dynamic, interdisciplinary unit with a strong emphasis on community and problem-based learning and research. We offer a Double Major BA or BSc, an MA and MSc, a PhD, and (jointly with the Division of Continuing Studies) the Transformative Climate Action and Restoration of Natural Systems programs. By joining us, you will become an integral part of a team that values education, community engagement, and environmental stewardship.

The role of the Graduate Programs Administrative Assistant (GPAA) is central to the support of our graduate program, collaborating with the Administrative Officer and Graduate Advisor to maintain program excellence and enrich student experience. This position demands a detail-oriented approach to administrative tasks, extensive knowledge of university systems, and a high level of accuracy in record-keeping processes.

In addition, the GPAA provides operational and academic assistance, including receptionist support when necessary. This cross-functional position is integral to the seamless operation of the School's diverse academic and administrative activities, guaranteeing the delivery of high-quality programs and support systems.

Job Requirements

This position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

Knowledge/Skills/Abilities:

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment Ability to build and maintain positive working relationships Experience composing various business communications such as emails, memos, and reports Ability to prioritize and manage time/tasks with attention to detail Demonstrated capacity for computer-based applications, including on-line database queries and reporting Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems) Ability to navigate and troubleshoot online systems Ability to problem solve by using judgement, independent thinking and/or analysis Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations Ability to learn department and university policies and procedures and the ability to accurately interpret and articulate such to faculty, students, and colleagues. Demonstrated ability to work independently as well as part of a team Ability to gather data from various sources to prepare reports, update and maintain financial records using standard software Experience in maintaining confidential and sensitive information Familiarity with Graduate Admissions and Records and Faculty of Graduate Studies policies and procedures is an asset. Familiarity with UVic programs, policies, procedures and business systems is an asset Knowledge of Banner Student System; Banner Extender; AIRS; FAST Financial; Cascade; and FAMIS is an asset


Specialized Knowledge/Education:

Secondary school diploma or equivalent. 

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Accessibility Statement If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

  • Graduate and Undergraduate Program Assistant

    3 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Education -> Ex Scie, Phys & Health Ed.- Posting Close Date- 1 May 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,236.00 - $4,362.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary/...

  • Program Assistant

    4 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Health Info Science- Posting Close Date- 1 March 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.5- Salary Grade- $3,755.00 - $3,872.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification-...

  • Graduate Secretary

    4 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Science -> Mathematics & Statistics- Posting Close Date- 30 April 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,236.00 - $4,362.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- PB7- Hours...

  • Program Assistant

    2 weeks ago

    Victoria, Canada Camosun College Full time

    GENERAL STATEMENTWith minimal supervision, provides operational and administrative support to the school. Working with the chairs and program leaders performs a variety of program-wide, program-specific tasks and special projects to support the school programs at both Interurban Campus and Lansdowne Campus. A thorough knowledge of college, school and...

  • Program Assistant

    2 weeks ago

    Victoria, British Columbia, Canada Camosun College Full time

    GENERAL STATEMENTWith minimal supervision, provides operational and administrative support to the school. Working with the chairs and program leaders performs a variety of program-wide, program-specific tasks and special projects to support the school programs at both Interurban Campus and Lansdowne Campus. A thorough knowledge of college, school and...

  • Msw Program Assistant

    7 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Human & Social Dev -> Social Work- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 19 May 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.5- Salary Grade- $4,305.00 - $4,438.00- Additional Posting Information: - N/A- Salary...

  • Graduate Scholarship Clerk

    4 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Graduate Studies- Posting Close Date- 19 June 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,602.00 - $4,744.00- Additional Posting Information:- Salary posted will be pro-rated based on FTE- Classification- Clerk/PB9- Hours of Work- Monday to Friday,...

  • Program Assistant

    4 days ago

    Victoria, Canada Shelbourne Community Kitchen Full time

    **Program Assistant** **Position Description** August 24, 2023 **The Program Assistant provides operational and administrative support for the organization.** **They field general inquiries, maintain calendars, schedule meetings, maintain databases, and lend a hand with daily operations. The Program Assistant is part of a team of staff and volunteers who...

  • Administrative Assistant

    3 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Science -> Mathematics & Statistics- Posting Close Date- 24 April 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,063.00 - $4,187.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- PB6- Hours...

  • Administrative & Program Assistant - Aviation

    1 week ago

    Victoria, Canada Babcock International Full time

    **Administrative & Program Assistant - Aviation (Permanent)**: - Location: Victoria, British Columbia, CA, V8Z 0B9 Richmond, Canada, CA, V7B 0A4- Onsite or Hybrid: **Administrative and Program Assistant - Aviation (Permanent)** **Victoria, BC** - Expected Salary: $52,071 to $78,107_ Underpinned by a deep understanding of technology integration, asset...

  • Clk 09r

    1 week ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 09R - HR Program Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $48,729.07 - $54,899.19 annually- Close Date- 2/15/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Ministry of Finance- Ministry...

  • Administrative Assistant

    4 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Social Sciences- Posting Close Date- 23 July 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,602.00 - $4,744.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- PB9- Hours of Work- Monday -...

  • Program Assistant

    4 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Division of Medical Sciences -> Island Medical Program- Posting Close Date- 17 July 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,236.00 - $4,362.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- PB7-...

  • Dean, Graduate Studies and Research

    2 weeks ago

    Victoria, Canada Royal Roads University Full time

    Royal Roads University was established in 1995 as a public, applied research university, and for more than 25 years, Royal Roads has delivered programs that call on students to transform themselves – and the world around them.  At Royal Roads, full-time students, working professionals and lifelong learners find opportunities and skills to create positive...

  • Administrative Assistant

    4 weeks ago

    Victoria, Canada Vancouver Resource Society (VRS) Full time

    **JOB SUMMARY**: The Administrative (Admin) Assistant will work under the direction of the Director of Property Management, and occasionally the Director of Operations. The Administrative Assistant will perform confidential clerical and administrative duties for the Directors. **KEY DUTIES AND RESPONSIBILITIES**: - Recording, sorting, filing, and...

  • Community Recreation Administrative Assistant

    2 weeks ago

    Victoria, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Program Assistant

    1 week ago

    Victoria, Canada John Howard Society of Victoria Full time

    About the Company: The John Howard Society of Victoria is a dynamic, innovative social service organization that strives to create safe, healthy, and inclusive communities for all. Our goal is to help individuals achieve greater independence by providing support with housing, life skills, education, employment, and community-based services. Join our team and...

  • Clk 09r

    7 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 09R - Program Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $48,729.07 - $54,899.19 annually- Close Date- 6/22/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Education and Child Care- Ministry...

  • Community Recreation Administrative Assistant

    2 weeks ago

    Victoria, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

    WHO WE ARECFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Clk St 09r

    1 week ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK ST 09R - Program Assistant- Position Classification- Clerk Stenographer R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $48,729.07 - $54,899.19 annually- Close Date- 8/16/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry...