Graduate Scholarship Clerk

4 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Graduate Studies- Posting Close Date- 19 June 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,602.00 - $4,744.00- Additional Posting Information:- Salary posted will be pro-rated based on FTE- Classification- Clerk/PB9- Hours of Work- Monday to Friday, 8:30am to 4:30pm- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_ *This position is eligible for a Modified Work Schedule and _**_a Hybrid Work Arrangement*_**
- Job SummaryThe Faculty of Graduate Studies, Dean’s Office, administers programs leading to doctoral and master’s degrees. Unlike any other Faculty, the Faculty of Graduate Studies administers policies and procedures across all faculties, currently over 150 graduate programs in 45 academic units.

The Graduate Scholarship Clerk supports PEA Scholarship Officers; assists with aspects of major federal external scholarship competitions, the Graduate Student Travel Grant Program, the various internal competition, the Distance Travel Grant program; the Uvic Donor Award program, advises students, staff and faculty on policies and procedures for travel grants; verifies and/or calculates GPA and confirms other eligibility requirements for UVic donor based scholarships, and master’s level federal council scholarships; enters scholarships and awards into Banner including payment details; and, other duties as required.
- Job Requirements**Experience**:
Must have a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

**Knowledge/Skills/Abilities**:

- Ability to work effectively with a diverse population and with all levels of university personnel
- Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment
- Experience, tracking, and reporting on program funds
- Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment with time sensitive deadlines
- Ability to prioritize varied tasks in order to meet deadlines with frequent interruptions
- Intermediate skills in creating, maintaining, and manipulating large spreadsheets
- Demonstrated experience performing account/budget tracking and reconciliations
- Strong communication and interpersonal skills with demonstrated ability to work respectfully within a team environment, as well as the larger UVic community and external agencies
- Experience in effectively maintaining the confidentiality of highly personal and sensitive information
- Ability to exercise initiative, good judgement, tact, and diplomacy
- Experience with UVic systems and processes (FAST Accounting, Cascade, Connect, Banner) is an asset

**Specialized Knowledge/Education**:
Knowledge and understanding of General Accepted Accounting Principles is an asset.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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