Senior Office Administrator

3 weeks ago

Fredericton, Canada BGC Engineering Inc. Full time
The Role


​ ​​​​​​BGC is looking for a highly motivated and organized Senior Office Administrator to join our Fredericton Team. The ideal candidate would be a self-starter who values teamwork, takes initiative, and takes pride in their work. In this office-based role you will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to the Fredericton Office Manager and BGCs Administration Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams.  


Responsibilities   


  • ​ ​ ​ ​ ​ Oversee the maintenance and operation of three facilities , including lab, office, and warehouse, ensuring all systems are functioning properly and proactively planning for necessary updates and improvements  
  • ​ Provide executive assistance support to the local management team, including calendar management, expense report submissions, and travel coordination  
  • ​ Approv e office and facility related invoice s  
  • ​ Maintain and report accurate staffing updates for local staff, ensuring all records are current and discrepancies are promptly addressed  
  • ​ Work with BGCs IT Team on local office needs, maintenance, and functionality of IT and AV equipment  
  • ​ Support workspace planning initiatives, office renovations and expansions  
  • ​ Coordinate the onboarding of new staff and act as a general resource for new hires  
  • ​ Provide reception coverage as needed  
  • ​ Assist with planning office and company social events and meetings  
  • ​ Coordinat e domestic and international shipments  
  • ​ Prepar e meeting rooms and setup of audio-video equipment  
  • ​ Organiz e catering for office functions and meetings  
  • ​ Coordinat e travel and accommodation logistics for staff and clients  
  • ​ Liaise with building management and local vendors for repairs, maintenance, and security  
  • ​ Maintain office organization, various office equipment, and supplies inventory  
  • ​ Support the Fredericton Office Manager, office staff and greater BGC Administrative Team as needed  
  • ​ Perform other tasks as required ​ ​ ​ ​  


Required Education, Experience & Competencies 

​ ​ ​ ​ ​

  • Minimum 7 years of relevant work experience  
  • ​ Proactive and self-motivated  
  • ​ Reliable, adaptable, and able to pivot with changing priorities  
  • ​ Ability to prioritize tasks to meet deadlines with attention to detail  
  • ​ Collaborative approach to working in a team environment  
  • ​ Proficient in MS Office products and Adobe Acrobat  
  • ​ C omfortable with learning new technology and software  
  • ​ Excellent verbal , written communication , and organizational skills  
  • ​ Ability to work both independently and as part of a team  
  • ​ Commitment to promoting office and team culture and values ​ ​ ​ ​  


Company Benefits  

BGC offersour employees the following:  
 

  • Our One Team culture supporting health, wellness, safety and diversity  
  • Comprehensive benefits package  
    • Health, Dental and Vision coverage  
    • LTD, Life, AD&D and Business Travel Insurance  
    • Employee Assistance Program  
  • Maternity/Paternity leave top ups  
  • Professional development and mentoring opportunities  
  • Flat management structure  
  • Flexible workplace with office and home arrangements  
  • Social and wellness activities  
  • Casual and professional work environment  

 

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