Administrative Officer, Registrar's Office

1 month ago

Winnipeg, Canada Manitoba Institute of Trades & Technology Full time

MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.

Administrative Officer, Registrar’s Office

Start Date: As Soon As Possible

Salary Range: $47,669.38 to $64,493.87 

Location: 7 Fultz Campus

Monday to Friday, 8:30 am to 4:30 pm (35 hours/week)

Reporting to the Registrar, the Administrative Officer is responsible for providing comprehensive administrative support to the Registrar and the Registrar’s Office, the Administrative Officer works with considerable independence, initiating, communicating, and coordinating effectively on complex activities including convocation responsibilities and the administrative appeals process. The Administrative Officer understands and is committed to the student experience, the integrity of applicant and student records, and has a thorough knowledge of institute policies and procedures. The incumbent has well developed interpersonal and critical thinking skills and exercises considerable initiative and judgment independently in support of the efficient operation of the Registrar’s Office.
 

Responsibilities include but are not limited to:

Convocation

Under the direction of the Registrar, provides dedicated support for convocation, including coordinating staff participation, faculty and platform gowning and other logistics.Issues invitations, tracks participation and handles communications for a large number of staff volunteering for convocation roles. Establishes communications and selection cycle for staff participation, maintains training materials and other documentation for convocation roles and coordination of tasks, assists in staff training as needed. Establishes communications cycle and content for faculty and staff gowning; communicates with faculty and staff directly regarding gowning requirements; liaises with the Executive Assistant to the President for platform party gowning; tracks gown requirements and liaises with MITT’s vendor to ensure gown order is accurate; supports reconciliation of vendor invoice for gown order.Monitors numerous complex spreadsheets, documents, and processes used in the convocation cycle, regularly updating the Registrar and convocation working group.Attends all convocation meetings and prepares agendas and meeting notes.Assists with proofing convocation materials including the convocation program as needed.Attends convocation and takes an active role in supporting convocation ceremony activities as required.Other convocation duties as assigned by the Registrar.

Student Administrative Appeals

Gathers, compiles and analyses information related to student appeals to provide to the Registrar for the adjudication process.Responds to inquiries from students, staff and faculty in relation to the appeal process, status or interpretation of policy. This may require an analysis of individual appeal situations in relation to how MITT policies and procedures are applied.Proofs and sends response letters for appeals on behalf of the Registrar.Ensures appeals and complaints are accurately documented, tracked and reported.Exercises confidentiality and discretion in communicating information to faculty, students, staff and the public; handles applicant, student and alumni records and files, actions/decisions, grades and other details, ensuring compliance with MITT privacy policy.

Administrative Support to the Registrar

Assists with the registrar’s calendar and meeting scheduling, prioritizes appointments and resolves scheduling conflicts.Provides support to committees or working groups chaired by the Registrar and others as required; arranges meeting facilities, coordinates logistics, prepares and distributes materials as needed, takes and distributes minutes.Supports the Registrar’s Office financial management; reconciles, compiles and submits credit card statements, invoices, monthly expenses, travel and mileage as required.Liaises with the Academic Support Officer, Executive Assistants and other administrative staff to facilitate inter-departmental activities and communication.Maintains complex electronic and paper filing systems; organizes new filing systems as needed, creates files and records; purges files, determines other forms of storage or destroys files as required; retrieves files and documents as needed.Occasionally makes travel arrangements for the registrar independently or through a travel agent; books flights, hotels, and car rentals; compiles itineraries and agendas; arranges necessary approvals, cash in advance, etc. per MITT policy. Performs routine office management responsibilities as required; assists in maintaining a tidy, efficient, and productive office; maintains office equipment in working condition and arranges for repairs or services if required; provides coverage during holidays/leaves of administrative staff.Promotes a positive image of the Registrar’s Office; handles all inquiries within the capacity of the Administrative Assistant, resolves problems or refers inquiries or problems to the appropriate individual, department or office; follows up to determine status of the inquiry and/or satisfaction of the inquirer as needed.

Required Qualifications and Experience:

A combination of related education and experience may be considered.

A minimum of five years progressively responsible administrative and/or clerical experience.Advanced experience with Microsoft Outlook, Word, Excel, PowerPoint and other software, such as Adobe and One Note.Familiarity with online video streaming and conference applications (i.e. Teams, Zoom).

Preferred Qualifications and Experience:

Experience providing administrative support in a post-secondary environment is preferred.Experience with student information systems and other educational software is an asset.Experience providing administrative support to senior level managers or executives is an asset.

Conditions of Employment:

Legally entitled to work in Canada.Successful completion of a Criminal Record check including vulnerable sector and Child Abuse Registry Check.

An eligibility list may be created for similar positions. Developmental opportunities may be available for candidates who do not meet all of the requirements of the position.

  • Administrative Officer, Registrar's Office

    4 days ago

    Winnipeg, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full time

    MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to...

  • Administrative Officer, Registrar's Office

    1 month ago

    Winnipeg, Canada Manitoba Institute of Trades and Technology Full time

    NATIONAL OCCUPATION CODE 13100 POSITION TYPE FULL-TIME, 35 HOURS/WEEK Reporting to the Registrar, the Administrative Officer is responsible for providing comprehensive administrative support to the Registrar and the Registrar’s Office, the Administrative Officer works with considerable independence, initiating, communicating, and coordinating...

  • Administrative Officer, Registrar's Office

    4 weeks ago

    Winnipeg, Canada Manitoba Institute of Trades and Technology Full time

    NATIONAL OCCUPATION CODE 13100 POSITION TYPE FULL-TIME, 35 HOURS/WEEK Reporting to the Registrar, the Administrative Officer is responsible for providing comprehensive administrative support to the Registrar and the Registrar’s Office, the Administrative Officer works with considerable independence, initiating, communicating, and coordinating...

  • Registrar

    2 months ago

    Winnipeg, Canada YMCA-YWCA OF WINNIPEG Full time

    At the Y, we’ve never met a kid whose potential we couldn’t see. For over a century, The Y has been committed to building a better world - one child at a time. It’s also our belief in developing a child’s potential that has led us to our position as Manitoba’s largest provider of child care services. The Registrar is responsible for the shared...

  • Manager, Registrar’s Office Operations

    2 months ago

    Winnipeg, Canada University of Manitoba Full time

    The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main...

  • Associate Registrar, Student Serv

    1 week ago

    Winnipeg, Manitoba, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full time

    MITT is a post secondary institute offering industry driven, student focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to...

  • Registrar

    3 weeks ago

    Winnipeg, Canada Royal Winnipeg Ballet Full time

    _**The Royal Winnipeg Ballet teaches, creates and performs, enriching lives through the power of exceptional dance...become a part of that power...**_ - The Royal Winnipeg Ballet is committed to an inclusive and diverse environment that values, respects and supports all individuals. We aim to have a workforce representative of the diversity within our...

  • Associate Registrar

    4 weeks ago

    Winnipeg, Canada Manitoba Government Full time

    **Associate Registrar**: AO1 Adminstrative Officer 1 Regular/full-time Department of Families Child Protection Branch, Child and Family Services Division Winnipeg MB Advertisement Number: 42944 Salary(s): AO1 $54,356.00 - $65,420.00 per year Closing Date: June 14, 2024 The Manitoba government recognizes the importance of building an exemplary public...

  • Associate Registrar, Student Serv

    2 weeks ago

    Winnipeg, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full time

    -MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking...

  • Registrar

    1 week ago

    Winnipeg, Manitoba, Canada YMCA-YWCA OF WINNIPEG Full time

    At the Y, we've never met a kid whose potential we couldn't see. For over a century, The Y has been committed to building a better world - one child at a time. It's also our belief in developing a child's potential that has led us to our position as Manitoba's largest provider of child care services. The Registrar is responsible for the shared duties related...

  • Deputy Registrar

    4 weeks ago

    Winnipeg, Canada Manitoba Government Full time

    **Deputy Registrar**: CC3-4 Clerk of Court 3-4 Regular/full-time Manitoba Justice King's Bench Registry, Courts Winnipeg MB Advertisement Number: 41279 Salary(s): CC3-4 $47,491.00 - $60,597.00 per year Closing Date: June 16, 2023 The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it...

  • office administrator

    1 month ago

    Winnipeg, Canada Sharma Law Office Full time

    Education: College/CEGEPExperience: Experience an asset or equivalent experienceTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security...

  • office administrator

    1 week ago

    Winnipeg, Manitoba, Canada Sharma Law Office Full time

    Education: College/CEGEPExperience: Experience an asset or equivalent experienceTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security...

  • office administrator

    3 weeks ago

    Winnipeg, Canada Sharma Law Office Full time

    Education: College/CEGEPExperience: Experience an asset or equivalent experienceTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security...

  • office administrator

    4 weeks ago

    Winnipeg, Canada Sharma Law Office Full time

    Education: Expérience: EducationCollege/CEGEP or equivalent experienceTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssemble data...

  • Associate Registrar

    4 weeks ago

    Winnipeg, Canada Manitoba Government Full time

    Introduction The incumbent is responsible for coordinating and providing administrative and complex clerical support to assist in the regular maintenance of the Child Abuse Registry (CAR) and the Adult Abuse Registry (AAR). To be considered for this competition you must submit an application form along with your resume and cover letter. See below for...

  • Bilingual Deputy Registrar

    4 weeks ago

    Winnipeg, Canada Manitoba Government Full time

    **Bilingual Deputy Registrar**: CC3-4 Clerk of Court 3-4 TerM/Full-time (with the possibility of becoming Regular) Manitoba Justice King's Bench Registry, Courts Winnipeg MB Advertisement Number: 41102 Salary(s): CC3-4 $1,820.48 - $2,322.90 bi-weekly Closing Date: May 15, 2023 The Manitoba government recognizes the importance of building an...

  • Associate Registrar

    1 week ago

    Winnipeg, Manitoba, Canada University of Winnipeg Full time

    The Registrar's Office at The University of Winnipeg is committed to providing a full complement of enrolment services for students and strategic enrolment management activities on program and curriculum planning, misconduct adjudication, internationalization, partnership agreements, and pathways for learners.This position leads and manages a diverse team of...

  • Student Registrar

    2 weeks ago

    Winnipeg, Canada Aveda Institute Winnipeg Full time

    The Aveda Institute Winnipeg is a leading educational institution dedicated to providing high-quality education and fostering a supportive learning environment. We are committed to empowering students to achieve their academic goals and preparing them for successful futures. We value excellence, diversity, and innovation in all aspects of our...

  • Bilingual Deputy Registrar

    1 week ago

    Winnipeg, Manitoba, Canada Manitoba Government Full time

    Introduction The Bilingual Deputy Registrar position for Manitoba Justice, Court Operations involves considerable in person client-facing contact and assistance to the public and the legal profession related to regulations or procedures and completion of court documents. Conditions of Employment: Must be legally entitled to work in Canada Must provide...