Brokerage Coordinator

4 months ago

Toronto, Canada JLL Full time

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is seeking a dynamic individual to join our team as a Brokerage Coordinator in Toronto. In this vital role, we rely on you to provide reliable, efficient, and timely support to our esteemed Office Brokerage Team. Working closely with crucial stakeholders and clients, you will plan, prioritize and organize all facets of a listing and details of a deal transaction. This team is fast-paced and your attention to detail, strong organizational skills, and collaborative mindset will be indispensable in delivering exceptional support services to them.

This role works with the team onsite at the JLL Corporate Office in the Financial District.

WHAT YOU’LL BE DOING:

Partner with Broker Lead to translate Leaderships business objectives into strategies and execute those strategies. Create, review, and/or prepare market surveys, tour books, and presentations Assist in deal-making process as required: edit offers lease/Letters of Intent, track offers in progress and follow through on execution; coordinate flow of documentation and information between company and clients Plan, coordinate, and/or facilitate client & broker events, as required and in collaboration with administrative team Support all property marketing activities such as i.e. utilizing InDesign/Canva templates for brochures, signage, post cards, CIMs etc., utilize Eloqua to deploy property marketing email campaigns, use social media channels like LinkedIn and update listings on MLSs to market properties online, coordinate with photographers and virtual tour providers. Lead the coordination of signage needs for the team (creative, production, vendor management, tracking etc.) Perform SAR & Dealio related tasks (e.g. prepare report updates; enter database entries; create/prepare, review, or maintain cheque registers; ensure accurate and timely invoicing; follow up with stakeholders as required; etc.) Prepare and remit applicable brokerage authority reports updates (e.g. mandate register; transaction register; etc.) Liaise with research team to create demographic materials Prepare, review, and/or edit applicable documents (e.g. legal paperwork; mandates; commission agreements; formatting offers; request for proposal; etc.) Prepare and remit expenses in an accurate and timely manner (e.g. monthly Profit & Loss Reports; Broker Expenses; Training Expenses; etc.) Actively participate in team workflow management to ensure collaboration and connectivity with other business lines regionally and nationally Partner with Marketing & Brokerage Support Lead, Design Hub, Marketing Coordinators, and peers across the country to execute best-in-class property marketing plans​ Attend and participate in all Marketing and Brokerage Support meetings led by National Marketing and/or the Marketing & Brokerage Support Team Lead Proofread applicable documents as required (e.g. quarterly reports, white papers, RFPs, etc.) Keep up to date and champion the use of JLL technologies Any other reasonable duties and responsibilities assigned Maintains required competencies around all required software including, but not limited to Microsoft Office suite, Dealio, CoStar, Blackbird, Google Earth, Eloqua, CRM, Spider, Aero, and others, as required. Coordinates accounts payable with accounting/finance Oversee and/or provide administrative services to support the sales cycle, as required (e.g. miscellaneous project management, team task coordination etc.)

WHAT YOU BRING:

Bachelor’s Degree preferred, but not required 3+ years of relevant office experience or a combination of education and experience Experience in the real estate sector and/or lease administration Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is required Demonstrated capacity to multi-task in a fast-paced environment Must be an extension of the principal and handle situations proactively and intuitively Must be flexible and highly motivated with a willingness to take initiative Ensure that strong attention to detail is maintained at every level Strong interpersonal skills and strong ability to work collaboratively with teammates and clients Excellent letter/email writing ability including strong proofreading and editing capabilities Optimistic and outgoing personality, excellent follow through, must be a task master Must be proactive and take initiative Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

WHAT’S IN IT FOR YOU:

Join an industry leader and shape the future of commercial real estate  Deep investment in cutting-edge technology to power your work  Comprehensive and competitive benefits plan  A supportive, caring and diverse work environment designed for your growth and well-being 

Location:

On-site –Toronto, ON

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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