Brokerage Coordinator

4 months ago

Toronto, Canada JLL Full time

JLL supports the Whole You, personally and professionally.
JLL is seeking a dynamic individual to join our team as a Brokerage Coordinator in Toronto. In this vital role, we rely on you to provide reliable, efficient, and timely support to our esteemed Office Brokerage Team. Working closely with crucial stakeholders and clients, you will plan, prioritize and organize all facets of a listing and details of a deal transaction. This team is fast-paced and your attention to detail, strong organizational skills, and collaborative mindset will be indispensable in delivering exceptional support services to them.
This role works with the team onsite at the JLL Corporate Office in the Financial District.
**WHAT YOU’LL BE DOING**:
Partner with Broker Lead to translate Leaderships business objectives into strategies and execute those strategies.
Create, review, and/or prepare market surveys, tour books, and presentations
**Assist in deal-making process as required**: edit offers lease/Letters of Intent, track offers in progress and follow through on execution; coordinate flow of documentation and information between company and clients
Plan, coordinate, and/or facilitate client & broker events, as required and in collaboration with administrative team
Lead the coordination of signage needs for the team (creative, production, vendor management, tracking etc.)
Perform SAR & Dealio related tasks (e.g. prepare report updates; enter database entries; create/prepare, review, or maintain cheque registers; ensure accurate and timely invoicing; follow up with stakeholders as required; etc.)
Prepare and remit applicable brokerage authority reports updates (e.g. mandate register; transaction register; etc.)
Liaise with research team to create demographic materials
Prepare, review, and/or edit applicable documents (e.g. legal paperwork; mandates; commission agreements; formatting offers; request for proposal; etc.)
Prepare and remit expenses in an accurate and timely manner (e.g. monthly Profit & Loss Reports; Broker Expenses; Training Expenses; etc.)
Actively participate in team workflow management to ensure collaboration and connectivity with other business lines regionally and nationally
Partner with Marketing & Brokerage Support Lead, Design Hub, Marketing Coordinators, and peers across the country to execute best-in-class property marketing plans
Attend and participate in all Marketing and Brokerage Support meetings led by National Marketing and/or the Marketing & Brokerage Support Team Lead
Proofread applicable documents as required (e.g. quarterly reports, white papers, RFPs, etc.)
Keep up to date and champion the use of JLL technologies
Any other reasonable duties and responsibilities assigned
Maintains required competencies around all required software including, but not limited to Microsoft Office suite, Dealio, CoStar, Blackbird, Google Earth, Eloqua, CRM, Spider, Aero, and others, as required.
Coordinates accounts payable with accounting/finance
Oversee and/or provide administrative services to support the sales cycle, as required (e.g. miscellaneous project management, team task coordination etc.)
**WHAT YOU BRING**:
Bachelor’s Degree preferred, but not required
3+ years of relevant office experience or a combination of education and experience
Experience in the real estate sector and/or lease administration
Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is required
Demonstrated capacity to multi-task in a fast-paced environment
Must be an extension of the principal and handle situations proactively and intuitively
Must be flexible and highly motivated with a willingness to take initiative
Ensure that strong attention to detail is maintained at every level
Strong interpersonal skills and strong ability to work collaboratively with teammates and clients
Optimistic and outgoing personality, excellent follow through, must be a task master
Must be proactive and take initiative
Must be able to maintain confidentiality, utilize judgment, and work with mínimal supervision
**WHAT’S IN IT FOR YOU**:
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sust

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