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Administrative Assistant

3 months ago

Sarnia, Canada CEDA Full time
Job Description

CEDA is looking for an Administrative Assistant for our Sarnia, ON office You will be the face of the organization as the first point of contact at the front desk.

This position is perfect for someone who is a whiz on the computer and any system that's put in front of them. You must be eager to learn and your adaptability is what makes you a success as you understand the business and how things flow – you’re a team player wearing many hats. Consider applying today

What we offer:

  • Competitive wages and excellent benefits starting on your first day
  • The shift is Monday – Friday, 40 hours per week
  • Skill development and opportunity for growth
  • Great opportunity to gain experience, exposure and to learn about all aspects of an industrial service company

Key Duties & Responsibilities:

  • Provide coverage to front reception desk - answer telephones and greet incoming visitors in a professional and courteous manner, brief visitors with safety orientation, maintain visitor log book, ensure proper entry and exit of deliveries and visitors
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, shipping, filing, coordinating office supplies, and preparing minutes
  • Create, update and maintain information in all systems and archives for all areas of the business; including but not limited to payroll, billing, requisitioning, buying, receiving, fleet, and safety
  • Work with the field supervisors to ensure paperwork is perfect
  • Assist with accounting and procurement duties as required
  • Setup and coordinate meetings and conferences – book travel for attendees as required
  • Support staff in assigned project based work including assembly of manuals, user guides, participant workbooks etc.
  • Provide other administrative support as required

Role Specifications:

  • Minimum 3 years of office based work experience
  • Related administrative certificate is considered an asset
  • Experience with FieldFX, Intelex, Sharepoint, Microsoft AX and Excel all considered an asset
  • Ability to function independently in a busy office environment
  • Strong organization, prioritization, and problem solving skills with a high attention to detail
  • High level of integrity, confidentiality and accountability

Personal Characteristics:

  • When faced with a complex situation you enjoy putting all the pieces together and find the best way to accomplish what needs to be done
  • The fast pace of work combined with each day being unique keeps you plugged into the rhythm of the business
  • Being the go-to person gives you the greatest sense of professional satisfaction
  • Quick learner, especially when it comes to computer programs
  • Exceptional interpersonal and communication skills (written and verbal)

Additional Information

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be an exhausted list of all responsibilities, duties and skills required.

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