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Project Billing Administrator

3 months ago

North Bay, Canada J.L. Richards & Associates Limited Full time

Pop Quiz:

Have you previously handled invoicing and billing processes in a professional services or consulting firm? Are you open to embracing new process, technologies, and methodologies in a dynamic work environment while maintaining a strong attention to detail? Do you have hands-on experience with Microsoft Dynamics? Do you excel at managing and prioritizing your workload to ensure that all billing and client deadlines are met consistently?

If you scored four for four , JLR has a home for you We’ve opened a role in one of our Ottawa, Kingston, Sudbury, North Bay, or Timmins offices for a talented, entrepreneurial candidate to work alongside exceptional people in JLR’s Finance group. You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program, 100% employee-owned firm that has a long-established reputation for quality services in multiple sectors.

JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee-owners with specialized expertise in a wide range of disciplines. If you are innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you.

Your Role

Choose your own adventure Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. Your role will include:

Generating and submitting draft invoices to the approvers and make revisions as requested. Obtaining additional billing details as required to ensure billing accuracy and escalate any billing issues/concerns to the billing supervisor. Finalizing and sending out invoices with supporting documents to clients within the deadline while maintaining a high level of accuracy. Consulting the list of ongoing projects to identify the ones to be billed monthly according to progress and producing the invoice in collaboration with the project managers. Reviewing billing schedules and terms on new projects. Working closely with the Finance team and support operations as required to address issues and concerns.

Why Join Us?

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world, we’re proud of our reputation and longevity in the National Capital and Kingston regions, and we’re growing our presence in southwestern Ontario and all along the great lakes of Ontario. You should also know:

We’re 100% employee owned with share ownership opportunities at all levels. Work-life balance is strongly encouraged, including flexibility with work hours and remote working (and you’ll benefit from remote working stipends to help offset the cost of setting up a productive home-work environment). We offer stable, long-term employment with opportunities for advancement based on merit, skill, and initiative and an open-door policy where communication is strongly encouraged. We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration. We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects. We provide a flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type. Our employees lead committees charged with creating action plans for ensuring our firm’s social responsibility, including: Diversity, Equity & Inclusion Committee; Environmental Sustainability Committee; and Indigenous Action Plan Committee. We provide competitive salaries, reviewed annually. Health and dental benefits and RRSP/DPSP programs are offered immediately. Our merit-and-profit bonus program is our key to recognizing performance. We’re active in our communities, regularly participating in fundraising efforts and giving back to the places we call home. We’ve even been recognized by Chambers of Commerce, like in Guelph (winner of the 2023 Customer Service Award), Timmins (winner of the 2024 Best Place to Work Award), and Sudbury (finalist for the 2024 Best Place to Work Award). Extracurricular social events are provided so we can all have some fun along the way (biennial “Prom”, golf tournaments, sports teams, department lunches, summer BBQs, and much more).