Project Administrator

4 weeks ago

Thunder Bay, Canada Tetra Tech Full time

**LOCATION**: Thunder Bay, Ontario**STATUS**: Staff/Permanent**Tetra Tech** is a leading provider of consulting, engineering, and technical services worldwide and strives to provide smart solutions for challenging projects. We offer competitive compensation and benefits and are searching for innovative people to join our teams. Our commitment to safety is ingrained in our culture and at the forefront of every project. We combine the resources of a global, multibillion dollar company with local, client-focused delivery.**Tetra Tech ICE** division is a multidisciplinary team of designers, technologists, and engineers. We specialize in small to mid-sized projects for clients across Canada. The types of clients we work for include:
- Heavy Industrial Facilities
- Pipelines and Refineries
- Mineral Processing
- Municipal & Utilities
- Water treatment
- We are currently searching for a
- **Project Administrator** to join our team in Thunder Bay, Ontario. Your responsibility will be to assist with the administration coordination within our larger engineering projects and clients. This role works along side with Project Managers, Engineers and other technical and support members who help execute our engineering deliverables.-
- Supporting a small team of professionals
- Being a jack of all trades and is skilled in a variety of administrative coordination
- Having a keen eye for detail and proactively comes up with solutions to make processes work better within a team environment

**RESPONSIBILITIES**:
**Primary Duties**:

- Coordinate project administrative and reporting activities for the project team
- Coordinate with Project Controls and Project Manager (PM) to produce weekly and monthly written progress reports with input from the project team, assembling the following:

- Project status and issues
- Project revenue
- Accruals
- Project schedule
- Project Change Notice (PCN) Log
- Safety information (provide up-to-date client safety information to Safety Officer to action)
- Act as administrative focal point for the PM by coordinating with the Project Controls, Accounting, Document Control, and Administration Teams
- Assemble reports, memos and other documents for the PM and project leads as required, or help coordinate the completion of said documents
- Assist in the development of a process for Key Performance Indicators (KPIs) if applicable
- Collect all KPI data, collaborate with Document Control, Project Engineering, Accounting and Cost Controls and validate information in producing the KPI report quarterly
- Organize and attend team / technical meetings and take meeting minutes if required

**Other Duties**:

- Assist the PM in monitoring budgets, budget forecast, invoiced amounts, and change notices on projects
- Coordinate reports, expenses, invoices, billings, etc.
- Coordinate meetings and office space for client visits
- Coordinate travel arrangements
- Work with approved formats and templates, prepares reports, forms, tables, PowerPoints, spreadsheets and correspondence
- Perform other administrative and clerical duties or assumes additional responsibilities as required
- Qualifications

**SKILLS AND KNOWLEDGE**:

- Strong interpersonal skills with the ability to build relationships and cooperate with others
- Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Experience in an engineering environment and familiarity with engineering terminology is an asset
- Ability to work with sensitive information in a confidential and professional manner
- Ability to work as a part of a team
- Strong sense of urgency and ability to meet tight deadlines
- Excellent verbal and written communication skills

**EDUCATION**:

- A Business College Certificate in Office Administration or equivalent with preferably two or more years of administrative experience

**ADDITIONAL INFORMATION**:
**WHY TETRA TECH**:

- In addition to rewarding job opportunities and continuous growth, we offer an attractive employee package including:
- Competitive compensation and benefits
- Rewarding retirement savings program
- Professional development opportunities
- Great working location, right in the heart of Vancouver’s financial district
- Stay connected to us:
- Find out more about Tetra Tech Canada
- Follow us on LinkedIn and Facebook for the latest news
- Visit our Careers page, and create a profile to receive Job Alerts
- Read our Tetra Tech newsletter to see what we’re doing in your community
- Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, Indigenous persons, persons with disabilities, and members of visible minorities.

  • Office Administrator

    4 weeks ago

    Thunder Bay, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    3 weeks ago

    Thunder Bay, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    4 weeks ago

    Thunder Bay, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    4 weeks ago

    Thunder Bay, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    3 weeks ago

    Thunder Bay, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Manager

    4 weeks ago

    Thunder Bay, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Administrator

    10 hours ago

    Thunder Bay, Canada TBT Engineering Limited Full time

    Join our exciting, fast-paced organization supporting engineering, technology, and earth sciences in Northwestern Ontario!The successful candidate will assist with on-going procurement and project administration activities. Full Description Working with our Administration and Procurement divisions, and under the supervision of the Manager of Procurement, the...

  • Project Administrator

    4 weeks ago

    Thunder Bay, Canada Forbes Bros Ltd. Full time

    **Forbes Bros Ltd. **is seeking a confident **Project Administrator **(Full time, Permanent) to support our Project Management team based out of Ontario. Our Project Management Organization (PMO) is a cross-border team that supports and collaborates to strategically provide for the business. **Forbes Bros Ltd. **has a family-oriented culture that focuses on...

  • Project Administrator

    4 weeks ago

    Thunder Bay, Canada Forbes Bros Ltd. Full time

    **Forbes Bros Ltd. **is seeking a confident **Project Administrator **(Full time, Permanent) to support our Project Management team at our Kakabeka Falls office. Our Project Management Organization (PMO) is a cross-border team that supports and collaborates to strategically provide for the business. **Forbes Bros Ltd. **has a family-oriented culture that...

  • Project Administrator

    2 weeks ago

    Thunder Bay, Canada Bird Construction Full time

    Project Administrator Where Greatness Grows The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply...

  • Project Administrator

    4 weeks ago

    Thunder Bay, Canada TBT Engineering Full time

    Join our exciting, fast-paced organization supporting engineering, technology, and earth sciences in Northwestern Ontario! **Full Description**: - Coordinating project schedules, resources, equipment, and information. - Contributing to writing and overall development of proposals. - Maintaining and organizing project documentation. - Routine administrative...

  • Project Manager

    3 weeks ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and...

  • Administrative Coordinator

    3 weeks ago

    Thunder Bay, Canada Thunder Bay International Airports Authority Full time

    **The Thunder Bay International Airports Authority is seeking a positive, detail-oriented individual to join our team as ADMINISTRATIVE COORDINATOR!** The Administrative Coordinator reports directly to the Director, Administrative Services and plays a crucial role in ensuring the smooth operation of administrative tasks while assisting in project management...

  • Contract Administrator

    4 weeks ago

    Thunder Bay, Canada CARA Engineering Inc. Full time

    **About Us**: At CARA Engineering, we're passionate about delivering top-notch engineering solutions that drive innovation and excellence. Our dedication to quality and client satisfaction has made us a leader in the industry. **Position**: Senior Contract Administrator **Location**: Various Locations in Ontario **What You'll Do**: - Lead contract...

  • Administrative Assistant

    1 week ago

    Thunder Bay, Canada Shout Media Full time

    **Overview** We are a rapidly growing marketing agency that has a corporate culture like no other. We are looking for a full-time Administrative Assistant. The chosen individual must possess exceptional organization and administrative skills and enjoy working in a very fast paced, deadline driven, team-centred environment. You will work alongside a large...

  • Site Administrator

    4 weeks ago

    Thunder Bay, Canada Sigfusson Northern Ltd. Full time

    **SITE ADMINISTRATOR** **ABOUT SIGFUSSON NORTHERN**: Sigfusson Northern is a third-generation family-owned business, which now has a portion of the company being employee-owned. Our primary focus is on building strong and lasting relationships with our employees, our clients, and the communities we serve. Ongoing growth and diversification have led...

  • Project Coordinator

    3 weeks ago

    Thunder Bay, Canada Forbes Bros Ltd. Full time

    **_If you're an experienced Project Coordinator who enjoys working on complex construction projects and enjoys travelling - then this is the role for you!_** **Forbes Bros, Ltd.** is currently seeking experienced **Project Coordinator's - Distribution Construction (full-time, permanent) **to join our Project Management Team in Eastern Canada! Our Project...

  • Administrative Assistant

    3 weeks ago

    Thunder Bay, Canada Ontario Health Full time

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work...

  • Hse Administrator

    4 weeks ago

    Thunder Bay, Canada Fournier-Fils Full time

    **Summary** Reporting to the Superintendent, the OHS Advisor is responsible for performing clerical duties to project an image and progression of health and safety within the company. **Job Descriptions** The HSE Administrator and/or designate will - Prepare and organize performance reports; - Coordinate with departments to obtain HSE statistics; -...

  • Project Manager

    2 weeks ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : **General Information**: **ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression....