Project Administrator

8 months ago

Thunder Bay, Canada Tetra Tech Full time

**LOCATION**: Thunder Bay, Ontario**STATUS**: Staff/Permanent**Tetra Tech** is a leading provider of consulting, engineering, and technical services worldwide and strives to provide smart solutions for challenging projects. We offer competitive compensation and benefits and are searching for innovative people to join our teams. Our commitment to safety is ingrained in our culture and at the forefront of every project. We combine the resources of a global, multibillion dollar company with local, client-focused delivery.**Tetra Tech ICE** division is a multidisciplinary team of designers, technologists, and engineers. We specialize in small to mid-sized projects for clients across Canada. The types of clients we work for include:
- Heavy Industrial Facilities
- Pipelines and Refineries
- Mineral Processing
- Municipal & Utilities
- Water treatment
- We are currently searching for a
- **Project Administrator** to join our team in Thunder Bay, Ontario. Your responsibility will be to assist with the administration coordination within our larger engineering projects and clients. This role works along side with Project Managers, Engineers and other technical and support members who help execute our engineering deliverables.-
- Supporting a small team of professionals
- Being a jack of all trades and is skilled in a variety of administrative coordination
- Having a keen eye for detail and proactively comes up with solutions to make processes work better within a team environment

**RESPONSIBILITIES**:
**Primary Duties**:

- Coordinate project administrative and reporting activities for the project team
- Coordinate with Project Controls and Project Manager (PM) to produce weekly and monthly written progress reports with input from the project team, assembling the following:

- Project status and issues
- Project revenue
- Accruals
- Project schedule
- Project Change Notice (PCN) Log
- Safety information (provide up-to-date client safety information to Safety Officer to action)
- Act as administrative focal point for the PM by coordinating with the Project Controls, Accounting, Document Control, and Administration Teams
- Assemble reports, memos and other documents for the PM and project leads as required, or help coordinate the completion of said documents
- Assist in the development of a process for Key Performance Indicators (KPIs) if applicable
- Collect all KPI data, collaborate with Document Control, Project Engineering, Accounting and Cost Controls and validate information in producing the KPI report quarterly
- Organize and attend team / technical meetings and take meeting minutes if required

**Other Duties**:

- Assist the PM in monitoring budgets, budget forecast, invoiced amounts, and change notices on projects
- Coordinate reports, expenses, invoices, billings, etc.
- Coordinate meetings and office space for client visits
- Coordinate travel arrangements
- Work with approved formats and templates, prepares reports, forms, tables, PowerPoints, spreadsheets and correspondence
- Perform other administrative and clerical duties or assumes additional responsibilities as required
- Qualifications

**SKILLS AND KNOWLEDGE**:

- Strong interpersonal skills with the ability to build relationships and cooperate with others
- Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Experience in an engineering environment and familiarity with engineering terminology is an asset
- Ability to work with sensitive information in a confidential and professional manner
- Ability to work as a part of a team
- Strong sense of urgency and ability to meet tight deadlines
- Excellent verbal and written communication skills

**EDUCATION**:

- A Business College Certificate in Office Administration or equivalent with preferably two or more years of administrative experience

**ADDITIONAL INFORMATION**:
**WHY TETRA TECH**:

- In addition to rewarding job opportunities and continuous growth, we offer an attractive employee package including:
- Competitive compensation and benefits
- Rewarding retirement savings program
- Professional development opportunities
- Great working location, right in the heart of Vancouver’s financial district
- Stay connected to us:
- Find out more about Tetra Tech Canada
- Follow us on LinkedIn and Facebook for the latest news
- Visit our Careers page, and create a profile to receive Job Alerts
- Read our Tetra Tech newsletter to see what we’re doing in your community
- Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, Indigenous persons, persons with disabilities, and members of visible minorities.

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