Records Coordinator

4 months ago

Agassiz, Canada Seabird Island Band Full time

Position Summary

Under general supervision of the Records Manager, this position plans, coordinates and provides records & information management daily support in the development, implementation, and on-going maintenance of corporate information. The records Coordinator must be responsible, accurate, proficient in the duties assigned, maintain a high degree of independent judgement and personal initiative. At this level, the person understands more than the basic techniques and technologies, has managed, or developed Records Management projects, and has knowledge of Records Management lifecycle concepts. In addition, the practitioner may be developing specialty skills (e.g., analysis, auditing, warehousing, and application technologies) and may also have experience supervising other staff.

Success profile

What does it take to be successful working in the Finance and Administration department at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix. 

Ethical: Maintains and promotes individual and organizational integrity and values in conduct of all activities. Analysis of Data: Diligently examines and challenges details, data, and facts prior to making decisions.
Role Awareness: Understands one's role in the world or within a given environment, recognizing, and meeting the expectations placed on a position with clarity and purpose.
Computer Literacy: Ability to learn new systems quickly or experience of using a variety of relevant software packages.
Flexible/Adaptable: Maintains effectiveness in diverse work environments characterized by changing circumstances and shifting priorities, displaying adaptability and resilience.

Work that mattersDo you want to contribute to producing accurate, timely, and valuable work. The successful candidate must pay attention to detail and have a high degree of confidentiality. 

Seabird Island Band is a place to learn many skills. We are many nations, but we proclaim one goal to strengthen our pride, our language, our culture, and our freedom.

Seabird Island located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.

We’re hiring| Facebook | LinkedIn | For Our Culture

Benefits and perks

Benefits vary by job type, apply after a successful probationary period and are confirmed in the interview and hiring process. 

Extended health and dental benefits, Accrued vacation and sick time, Pension plan with matching employer contributions, Access to internal training programs, professional development, and skill enhancement, Collaboration with an interdisciplinary team Equitable hourly rates Casual dress code

What you’ll do

Supervision and Leadership:

Provide overall supervision to the Records program, including supervision of:
work planning, scheduling, and assessment of staffing needs.
promoting shared team goals and collaboration among members Prepare and assist in the preparation of reports and recommendations for the Manager and stakeholders.
Make presentations and provide advice/guidance on the Records Program. Initiate actions required by the Manager and coordinate and monitor assigned tasks emerging from meetings as directed by the Manager.

Primary Responsibilities

Help develop Records Management system specifications by using best practices, assessing business needs, and clearly documenting requirements.
Lead, direct and assign Records Management staff daily work activities.
Help design information management systems by translating information processes into functional requirements.
Support and assist others in the use of technology to accomplish tasks that support Records Management program objectives.
Review, discuss with Manager and update Records Management Policy and Procedures Manual and Records Retention Schedule. Maintains strictest confidentiality.

Relationship and team building

Work respectfully, positively, professionally, and collaboratively with team members and all levels of Seabird Island.
Demonstrate behaviors, actions and attitudes that are consistent with Seabird Island’s vision, mission, culture, and values.
Provide opportunities for the enhancement and development of positive cultural identities of the staff and clients.
Ensure effective and professional communications with all internal and external service providers, committees, and workgroups.
Other duties or responsibilities as assigned by your Supervisor, Manager, Director, Executive Director, or Chief & Council.

What you bring

Education

Records / Information Management certification, CRM designation or a related accredited discipline.
ARMA (Association of Records Managers and Administrators) membership would be a definite asset.

Skills/Experience 

Minimum five years of records and information management experience, and Minimum five years’ experience administering Records and Information Management-related projects.
Extensive experience and knowledge of records and information management principles, practices, and methodologies.
Must be proactive and well-organized, with the ability to prioritize and meet deadlines.
Strong initiative and leadership qualities.
Attention to detail, prioritize and complete tasks in a timely manner with minimal supervision, solid problem solving, and advanced analytical skills. Must be able to perform physical tasks such as standing for long periods of time and lifting boxes up to 40lbs.
Ability to work independently and work well with others as part of a team.

Requirements

Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams.) Proficient interpersonal and communication (written and verbal) skills. Ability to agree as well as adhere to Seabird Island Band Human Resources (HR), Finance, and Information Technology (IT) Policies and Procedures, etc. Knowledge, respect and understanding of Stó: lō culture, traditions and language or willingness to learn. Experience working with First Nations community is considered an asset. Valid BC Driver’s License with a clean Driver’s Abstract within the last 5 years. Satisfactory Criminal Record Check 

Reports to: Records Manager 

Pre-employment screening

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation.

Seabird Island is an equal opportunity employer and encourages applications from all qualified individuals. Pursuant to S. 41 of the BC Human Rights code, preference may be given to Applicants of Indigenous, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas. 

We thank you for your interest. Only those selected for an interview will be contacted. 

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