Records Coordinator

6 months ago

Agassiz, Canada Seabird Island Band Full time

**Position Summary**

**Success profile**

What does it take to be successful working in the Finance and Administration department at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix.
- **Ethical**: Maintains and promotes individual and organizational integrity and values in conduct of all activities.
- **Analysis of Data**: Diligently examines and challenges details, data, and facts prior to making decisions.
- **Role Awareness**: Understands one's role in the world or within a given environment, recognizing, and meeting the expectations placed on a position with clarity and purpose.
- **Computer Literacy**: Ability to learn new systems quickly or experience of using a variety of relevant software packages.
- **Flexible/Adaptable**: Maintains effectiveness in diverse work environments characterized by changing circumstances and shifting priorities, displaying adaptability and resilience.

**Work that matters**

Seabird Island Band is a place to learn many skills. We are many nations, but we proclaim one goal to strengthen our pride, our language, our culture, and our freedom.

Seabird Island located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.

**We’re hiring**| **Facebook** **|** **LinkedIn** **|** **For Our Culture**

**Benefits and perks**
- Extended health and dental benefits,
- Accrued vacation and sick time,
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development, and skill enhancement,
- Collaboration with an interdisciplinary team
- Equitable hourly rates
- Casual dress code

**What you’ll do**

**Supervision and Leadership**:

- Provide overall supervision to the Records program, including supervision of:

- work planning, scheduling, and assessment of staffing needs.
- promoting shared team goals and collaboration among members
- Prepare and assist in the preparation of reports and recommendations for the Manager and stakeholders.
- Make presentations and provide advice/guidance on the Records Program.
- Initiate actions required by the Manager and coordinate and monitor assigned tasks emerging from meetings as directed by the Manager.

**Primary Responsibilities**
- Help develop Records Management system specifications by using best practices, assessing business needs, and clearly documenting requirements.
- Lead, direct and assign Records Management staff daily work activities.
- Help design information management systems by translating information processes into functional requirements.
- Support and assist others in the use of technology to accomplish tasks that support Records Management program objectives.
- Review, discuss with Manager and update Records Management Policy and Procedures Manual and Records Retention Schedule.
- Maintains strictest confidentiality.

**Relationship and team building**
- Work respectfully, positively, professionally, and collaboratively with team members and all levels of Seabird Island.
- Demonstrate behaviors, actions and attitudes that are consistent with Seabird Island’s vision, mission, culture, and values.
- Provide opportunities for the enhancement and development of positive cultural identities of the staff and clients.
- Ensure effective and professional communications with all internal and external service providers, committees, and workgroups.
- Other duties or responsibilities as assigned by your Supervisor, Manager, Director, Executive Director, or Chief & Council.

**What you bring**

**Education**
- Records / Information Management certification, CRM designation or a related accredited discipline.
- ARMA (Association of Records Managers and Administrators) membership would be a definite asset.

**Skills/Experience**
- Minimum five years of records and information management experience, and Minimum five years’ experience administering Records and Information Management-related projects.
- Extensive experience and knowledge of records and information management principles, practices, and methodologies.
- Must be proactive and well-organized, with the ability to prioritize and meet deadlines.
- Strong initiative and leadership qualities.
- Attention to detail, prioritize and complete tasks in a timely manner with mínimal supervision, solid problem solving, and advanced analytical skills.
- Must be able to perform physical tasks such as standing for long periods of time and lifting boxes up to 40lbs.
- Ability to work independently and work well with others as part of a team.

**Requirements**:

- Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams.)
- Proficient interpersonal and communication (written and verbal) skills.
- Ability to agree as well as adhere to Seabird Island Band Human Resources (HR), Finance, and Information Technology (IT) Policies and Procedures, etc.
- Knowledge, respect and understanding of Stó: lō culture, tradition

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