Records Management Specialist

4 days ago


Agassiz, Canada Seabird Island Band Full time
Job Title: Records Coordinator

Seabird Island Band is seeking a highly skilled Records Coordinator to join our team. As a key member of our Finance and Administration department, you will play a critical role in ensuring the accuracy, timeliness, and value of our records management program.

Key Responsibilities:
  • Provide overall supervision to the Records program, including work planning, scheduling, and assessment of staffing needs.
  • Prepare and assist in the preparation of reports and recommendations for the Manager and stakeholders.
  • Make presentations and provide advice/guidance on the Records Program.
  • Initiate actions required by the Manager and coordinate and monitor assigned tasks emerging from meetings as directed by the Manager.
Primary Responsibilities:
  • Help develop Records Management system specifications by using best practices, assessing business needs, and clearly documenting requirements.
  • Lead, direct and assign Records Management staff daily work activities.
  • Help design information management systems by translating information processes into functional requirements.
  • Support and assist others in the use of technology to accomplish tasks that support Records Management program objectives.
  • Review, discuss with Manager and update Records Management Policy and Procedures Manual and Records Retention Schedule.
  • Maintains strictest confidentiality.
Requirements:
  • Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Proficient interpersonal and communication (written and verbal) skills.
  • Ability to agree as well as adhere to Seabird Island Band Human Resources (HR), Finance, and Information Technology (IT) Policies and Procedures, etc.
  • Knowledge, respect and understanding of Stó:lō culture, traditions and language or willingness to learn.
  • Experience working with First Nations community is considered an asset.
  • Valid BC Driver's License with a clean Driver's Abstract within the last 5 years.
  • Satisfactory Criminal Record Check.
What We Offer:
  • Extended health and dental benefits.
  • Accrued vacation and sick time.
  • Pension plan with matching employer contributions.
  • Access to internal training programs, professional development, and skill enhancement.
  • Collaboration with an interdisciplinary team.
  • Equitable hourly rates.
  • Casual dress code.

We thank you for your interest in this opportunity. Only those selected for an interview will be contacted.



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