Payroll and Benefits Specialist

3 days ago

Calgary, Canada Altrad Services Canada Full time

WHO WE ARE

Altrad is a world leader in providing industrial services, generating high-added-value solutions principally for the Oil & Gas, Energy, Power Generation, Process, Environment and Construction sectors. The Group is also a recognized leader in manufacturing equipment dedicated to the Construction and Building market. Altrad's multidisciplinary services range from engineering and technical services to maintenance, access solutions and specialized services for industry leaders. Headquartered in France, the Group employs around 40,000 people.

THE ROLE

Reporting to the Finance Manager, the Payroll and Benefits Specialist will be responsible for full cycle company payroll and benefits processing including the prompt and accurate processing of payroll information and payments to employees, independent contractors, government agencies and benefit carriers in accordance with WCB / WorkSafe BC policies and legislated employment regulations.

This position will act as the primary contact regarding all payroll and benefits administration activities, issues, and inquiries.

KEY RESPONSIBILITIES

  • Process weekly, bi-weekly and monthly payroll for hourly, salaried and expatriate employees.
  • Review and import hours from time and attendance documentation, entering tax and direct deposit information, administering regulatory requirements i.e. garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
  • Responsible for core payroll activities including journal entries, general ledger, reconciliations, and accounting integration.
  • Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll benefits processes.
  • Evaluate and implement payroll / benefits systems upgrades and changes.
  • Prepare scheduled and ad-hoc reports pertaining to payroll, benefits, and human resources requirements.
  • Respond to all payroll and benefit inquiries in a timely manner.
  • Maintain employee and independent contractor records on the payroll system.
  • Administer all employee benefit programs including enrollments and terminations.
  • Coordinates and conducts the new employee onboarding process as it relates to the company's benefits and RRSP programs to ensure employees gain an understanding of the plans and enrollment provisions.
  • Fulfill all governmental regulatory mandates and ensures filings are performed as required.
  • Ensure all enrollments are accurate and that dependent information is correct for each employee and work closely with accounting for payroll submissions, internal and external audits.
  • Respond to benefit inquiries to ensure timely and accurate resolutions.
  • Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
  • Process billing/invoicing from providers.
  • Review provider invoices for accuracy and submit for payment approval in a timely manner.
  • Resolve discrepancies with benefit provider, third party service providers and payroll.
  • Coordinate with third party administrator to manage benefit claims according to the plan.


EDUCATION AND PROFESSIONAL CERTIFICATION

  • Diploma in Business, Human Resources or relevant field
  • PCP (Payroll Compliance Practitioner)
  • A combination of education and experience will be considered


EXPERIENCE AND SKILLS

  • Minimum 5 years of experience administering payroll, HRIS and benefits processes
  • Strong understanding of payroll practices, benefits administration, and Federal / Provincial legislative compliance
  • Experience with ADP Workforce Now is a definite asset
  • High level of interpersonal skills to handle sensitive and confidential situations
  • Strong written and verbal communications skills
  • Strong organization skills and ability to complete multiple tasks and high-volume of work within deadline
  • Strong attention to detail and ability to edit and proofread
  • Excellent time management skills
  • Proficient in Microsoft Office applications

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