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Payroll and Benefits Specialist

1 month ago

Calgary, Canada Intercare Corporate Group Inc. Full time

**Payroll and Benefits Specialist**

Are you a dedicated and compassionate Payroll professional looking to gain valuable work experience while making a difference in the lives of our continuing care residents and employees?

**Come and Join the Heart of Excellence**

**Company Overview**:
Intercare is a fully accredited Alberta-based company providing health and life enrichment services in continuing care centres since 1992. Our purpose is to maintain dignity, offer choice and support growth to those we serve. Here at Intercare, our employees drive the success of our organization through the implementation of our core values. Without the dedication and commitment of our employees, Intercare would not have grown into a leader in the continuing care sector. That’s why we make every effort as an organization to provide our valued employees with a safe, healthy, and rewarding work environment.

**Position Summary**:
Reporting to the Controller, the individual in this role is responsible for the administration of full cycle payroll and benefit administration for Intercare staff, while adhering to the values of the organization. This fast-paced role demands a high degree of confidentiality, attention to detail, and the ability to meet ongoing deadlines.

**Role Responsibilities**:

- Review new employee information to ensure accurate completion, process security clearances, and input new staff to the payroll system.
- Ensure current employees and new employees are updated in the benefit system, inclusive of changes and claims, and coordinate with the insurance company on updates.
- Submitting updated changes to the bank regarding refunds or repayments
- Ensures all employees are issued a swipe card/name tag at the time of hire and addresses employee concerns and questions regarding usage.
- Maintenance of employee records, including address and status changes.
- Consult with managers regarding payroll concerns, research and process adjustments as required.
- Ensure all parity discrepancies are entered in a timely manner.
- Process Employee Letters of Employment/Portability, Records of Employment and other documentation as requested and/or required.
- Process all employee garnishees, notify employee and process calculation of deductions and remittances on a bi-weekly basis.
- Assist with analysis and reporting regarding benefits & payroll
- Run the biweekly and final payroll audits and research/key any required changes as advised by Facility Leaders.
- Provide staff in-services on payroll and benefit related matters as necessary and/or requested.
- Maintenance of reporting system, reporting to/addressing concerns of Leaders and or managers, unions and employees, and any required verifications of reporting for: Vacation, Seniority, Sick
- Assist with Garnishee’s - monthly reporting of deductions and remittances to the appropriate authorities.
- Benefits - communicate changes in benefit coverage to the appropriate billing agency and/or employee. Create applicable upload information to the system.
- Assist with yearly vacation reporting is completed for all staff.
- Responds to all employee requests, including records of employment and letters of employment.
- Support the administration team on an adhoc basis.
- Other duties as required.

**Qualifications/Skills/Job Requirements**:

- Brings a caring, compassionate and empathetic approach.
- Payroll Compliance Practitioner (PCP) designation, or equivalent with a minimum of 2 years of payroll experience in a high paced environment
- Experience in Benefit management software and administration
- Experience working in a unionized environment is preferred
- Knowledge of the UKG payroll system would be considered an asset
- Good understanding of Alberta Employment Standards legislation
- Experience with Microsoft Office, and strong with Excel and Outlook
- Excellent accuracy, time management, problem-solving, and organizational skills
- Strong verbal and written communication skills
- Ability to prioritize and work independently with little supervision, and effectively as a member of a team

**Location**: 501, 5920 MacLeod Trail SW, Calgary, Alberta (on-site)

**Type**: Full-time, Permanent position

**Shift**: 77.5 hours biweekly.

**Intercare employees enjoy the following**:

- A competitive compensation and benefits package
- Employee Assistance Program
- Work/life balance
- A respectful and positive working environment
- Current flexibility with working from home
- A team-focused approach
- Matching RRSP contributions

**Intercare’s Values**

Respect | Compassion | Commitment | Service | Ethics

**Job Types**: Full-time, Permanent

**Benefits**:

- Extended health care
- On-site parking
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- Payroll: 2 years (required)

Licence/Certification:

- PCP Certification (required)

Work Location: In person