Payroll & Benefits Specialist (Part-time)

3 months ago

Calgary, Canada Alberta Children s Hospital Foundation Full time

-About Us

The Alberta Children’s Hospital Foundation proudly serves as the primary charitable fundraiser for the Alberta Children’s Hospital and Child Health & Wellness Research at the University of Calgary. We also partner with Alberta Health Services and agencies in our community to support child health advancements across our city and province. We truly believe that, together with our community, we can build healthier futures for all children.

Best health, best future for all children and families.

We work in close collaboration with our donors, partners, and stakeholders to ensure that children benefit from cutting-edge research and innovations in care. We are dedicated to upholding our ICARE values of Integrity, Collaboration, Authenticity, Respect and Excellence. While our team is diverse in background, we are united through our ICARE commitment, enriching the relationships that raise and direct funds to support advanced pediatric research, state-of-the-art equipment, and family-centred programs.

The Opportunity
We are looking for a skilled Payroll Professional who believes in the mission of the Alberta Children’s Hospital Foundation and is committed to providing exceptional service to our team.

We are an amazing team, doing amazing things every day. We would love to learn more about you and how you will add value to our team

Key Responsibilities

The Payroll & Benefits Specialist will provide essential administrative and support services for the Alberta Children’s Hospital Foundation, with a focus on the following:

- Act as the first point of contact for payroll, benefit, and pension queries, responding to questions, providing guidance, and escalating issues when appropriate. This includes queries related to time off and time sheets in ADP WFN.
- Responsible for data integrity and accuracy of pay and benefit related changes within ADP WFN, benefits portal, pension portal, and other systems. This includes accountability for salary adjustments, changes to benefits, optional contributions, and other changes that impact pay and benefits provisions.
- Administration of the group benefits and pension plans including additions, changes, and terminations.
- Completion of calculations in advance of semi-monthly payroll processing, review of time entries and payroll preview reports.
- Balancing deductions with remittances; preparation of payments for all deductions/contributions not remitted by ADP (e.g., LAPP, Manulife, etc.).
- Monthly reconciliation of payroll deductions and contributions to GL accounts including pension contributions, benefits premiums, donations, and optional deductions.
- Together with the ADP Managed Services Payroll Team, prepare year-end reporting. This includes a review of payroll reports and trial T4’s (earnings, benefits, pension, WCB).
- In collaboration with the finance team, review and resolve GL related reconciliation issues on at least a quarterly basis. Work with ADP to make adjustments to ensure accuracy at year end (and fiscal year end).
- Complete calculation of pension adjustments and year-end reporting for Local Authorities Pension Plan (LAPP) and Workers Compensation Board (WCB).
- Work with the benefits broker to manage the annual flexible spending allocations and process year-end deductions for taxable benefits.
- Track financial data (salary, benefits, pension, and other related expenditures) and work with the HR Generalist to support the Senior Director in developing the salary and benefits forecast and budget.
- Contribute to the development and maintenance of payroll process documentation and the records required for audit purposes and statutory compliance. Work with the Senior Director to prepare for and support the annual payroll and pension audit process, providing the reporting, files, and documents needed.
- Work collaboratively with the HR Generalist to complete the human resources, payroll, and benefits onboarding process. This includes capturing new hire information in our HRIS system, benefits, and pension portals, conducting an orientation to the payroll, benefits, and pension systems, including time and attendance, to support an overall positive experience for our new hires.
- Together with the HR Generalist administer payroll, benefits, and pension transactions for leave of absences including any collection of premiums. and SUB plan top-up payments.
- You have 5 years of progressive and relevant experience, with specific accountability for payroll, benefits, and pension administration, including year-end processes. Preference will be given to those with previous experience in ADP WFN. Working knowledge of a defined benefit pension plan (such as LAPP) is preferred.
- Your experience is complemented by a Payroll Compliance Practitioner (PCP) designation along with a relevant degree or diploma. Suitable combinations of education and experience will be considered. Specific knowledge of employment standards and payroll legislation, complia

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