Proposal Administrator

5 days ago

Toronto, Canada Altis Recruitment Full time

Altis Recruitment & Technology is currently hiring for a Proposal Administrator to join our Corporate Proposal Team This role is a hybrid role and can be performed in either Toronto or Ottawa.


The Proposal Administrator is responsible for the administrative operations of our Corporate Proposal team. This includes the coordinating and support of RFP review and dissemination, locating relevant RFP’s on multiple bid portals, scheduling kick-off calls and follow-up meetings with internal business units, checking and downloading amendment documents, tracking bid progress and results, and more.


You will treat each proposal like a separate project, with due dates and a deadline. You need to be able to organize your time efficiently, as you manage the administration on multiple RFP’s, simultaneously.


This position requires strong problem-solving abilities as well as a commitment to Altis’ Standard of Excellence for proposals. It’s important that as a member of our team you bring your “A-game” every day with a growth mindset, operating ethically and consultatively, while contributing to our Company Culture and to the community at large.


Your main responsibilities will include but may not be limited to:

  • Monitoring and searching MERX, Buy & Sell, and other tender sites for opportunities
  • Reviewing incoming RFP’s, developing “bid summaries” and disseminating all relevant information to leadership to support “go/”no go” decisions
  • Completing the bid form summary
  • Scheduling and organizing proposal-related meetings, including kick-off sessions, reviews, and debriefs
  • Gaining an understanding of each opportunity by thoroughly reading the RFP and flagging any concerns with questions that the team can direct to the client for clarification
  • Providing administrative proposal support to the team
  • Summarizing and distributing proposal documents for review
  • Tracking the progress on all current RFP’s and updating the progress as it moves through the RFP process
  • Tracking and documenting all RFP’s that are reviewed and submitted
  • Attending meetings, taking notes and document any change to a bid’s status
  • Tracking all bid wins and losses and booking debrief sessions


This role is for you if:

  • You have a natural curiosity and desire to always be learning
  • You are not afraid to ask in-depth questions to fully understand context
  • You strive for excellence and can see yourself moving into a career in writing
  • You are organized and can juggle multiple tasks and projects at a time


Qualifications:

  • Post-secondary degree or diploma; a focus in administration or writing is a plus
  • Experience in administrative functions is preferred
  • Proficiency with MS Office Suite and document management tools
  • Strong organizational and time-management skills
  • Excellent attention to detail and ability to manage multiple priorities

What we offer:

We offer a competitive compensation and benefits package, flexibility, career pathing opportunities, and continuous access to a collaborative team and resources to help you succeed in your role and career. If you have a passion for people, are seeking a motivated, supportive, and collaborative team, and love a bit of healthy competition, we welcome your application


We’re dedicated to fostering a transparent, inclusive and welcoming environment for everyone who joins us, and warmly encourage applicants from all backgrounds, including members of Indigenous, Black and racialized communities, as well as those with disabilities, members of gender and sexually diverse communities, and those with intersectional identities.


As an equal opportunity employer, we’re committed to providing reasonable accommodations to ensure a smooth application process for all candidates. If you require an accommodation, we encourage you to review our accessibility policy on our website and reach out to our accessibility officer with any questions. We'll be more than happy to work with you so we can meet your needs throughout the hiring process.


We value personal growth, passion and curiosity, and welcome candidates from all walks of life to apply—even if you don't possess every quality, skill, experience or attribute listed in a given role. If the position aligns with your career goals and you think it would light up your mind every day, we’d like to hear from you

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