Executive Assistant

5 days ago

Etobicoke, Canada Mattr Full time

POSITION SUMMARY:

Reporting to the group president of connections technologies, the executive assistant provides executive support in a one-on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the president. The executive assistant also serves as a liaison to the senior management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The executive assistant must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The executive assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.


DUTIES:

Executive support

  • Completes a broad variety of administrative tasks for the group president including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Plans, coordinates and ensures the group president's schedule is followed and respected
  • Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the group president's time and office
  • Communicates directly, and on behalf of the group president, with board members, donors, foundation staff, and others, on matters related to president programmatic initiatives
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the group president, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
  • Provides a bridge for smooth communication between the group president office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Works closely and effectively with the group president to keep him well informed of upcoming commitments and responsibilities, following up appropriately
  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the president updated
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the president, some of which may have organizational impact
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the president ability to effectively lead the company
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures


Senior management liaison

  • Participates as an adjunct member of the executive team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
  • Facilitates cross-divisional coordination of travel and outreach plans


Executive administration resources

  • Works with the administrative group in coordinating the meetings and schedules of the executive leadership team (elt)
  • Works with the administrative team in coordinating all global events and activities, as required
  • Works with the administrative team in building company culture and at all times exhibiting the professionalism of mattr, the elt and all its employees


Strategic initiatives

  • Works with the strategic initiatives team in coordinating the divisions outreach activities
  • Follows up on contacts made by the group president and supports the cultivation of ongoing relationships
  • Edits all, and creates acknowledgement letters from the group president where necessary
  • Other special projects as required by group president


REQUIREMENTS:

  • 5-7 years of executive assistance with 2+ years of personal assistant experience.
  • A degree or college diploma in administration, business, or management is an asset.
  • Demonstrated ability to lead people and get results through others; as well as ability to think critically.
  • Valid driver license
  • Highly effective in time management and project prioritization
  • Expert proficiency with Microsoft office
  • Knowledge of 360 SharePoint, sap concur, SuccessFactors is considered asset.
  • Thrive in an intense, do-it-yourself, start-up environment.
  • Ability to work well within a cross-functional team environment and diverse communities.

  • Executive Assistant

    2 weeks ago

    Etobicoke, Canada Axis Auto Finance Full time

    _Axis Auto Finance is a fintech lender. Building and deploying leading edge technology made us the fastest growing, publicly traded Canadian Auto Finance company. Our agile, high energy culture rewards top performance and we are incredibly proud of the team we have built and are looking for like-minded individuals to help us in our growth trajectory._ - Our...

  • Executive Assistant

    2 months ago

    Etobicoke, Canada Axis Auto Finance Full time

    _Axis Auto Finance is a fintech lender. Building and deploying leading edge technology made us the fastest growing, publicly traded Canadian Auto Finance company. Our agile, high energy culture rewards top performance and we are incredibly proud of the team we have built and are looking for like-minded individuals to help us in our growth trajectory._ - Our...

  • Executive Assistant

    1 week ago

    Etobicoke, Canada Axis Auto Finance Full time

    _Axis Auto Finance is a fintech lender. Building and deploying leading edge technology made us the fastest growing, publicly traded Canadian Auto Finance company. Our agile, high energy culture rewards top performance and we are incredibly proud of the team we have built and are looking for like-minded individuals to help us in our growth trajectory._ - Our...

  • Executive Assistant

    6 days ago

    Etobicoke, Canada Mattr Full time

    POSITION SUMMARY:Reporting to the group president of connections technologies, the executive assistant provides executive support in a one-on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the president. The executive assistant also...

  • Executive Assistant

    5 days ago

    etobicoke, Canada Mattr Full time

    POSITION SUMMARY:Reporting to the group president of connections technologies, the executive assistant provides executive support in a one-on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the president. The executive assistant also...

  • Executive Assistant

    5 days ago

    Etobicoke, Canada Mattr Full time

    POSITION SUMMARY:Reporting to the group president of connections technologies, the executive assistant provides executive support in a one-on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the president. The executive assistant also...

  • Executive Assistant

    6 days ago

    Etobicoke, Canada Mattr Full time

    POSITION SUMMARY:Reporting to the group president of connections technologies, the executive assistant provides executive support in a one-on-one working relationship. The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the president. The executive assistant also...

  • Executive Assistant

    2 months ago

    Etobicoke, Canada The Canadian Outdoor Equipment Co. Full time

    **Executive Assistant** **About Us** We are a company providing premium outdoor products to retail and wholesale markets across Canada. **About the Position** You will provide direct one-on-one support to the 2 CEOs of the company at their South Etobicoke and Mississauga offices. You will work Monday-Friday daytime hours for the majority of your...

  • Executive Assistant

    1 week ago

    Etobicoke, Canada The Canadian Outdoor Equipment Co. Full time

    **Executive Assistant** **About Us** We are a company providing premium outdoor products to retail and wholesale markets across Canada. **About the Position** You will provide direct one-on-one support to the 2 CEOs of the company at their South Etobicoke and Mississauga offices. You will work Monday-Friday daytime hours for the majority of your...

  • Executive Assistant

    2 months ago

    Etobicoke, Canada Young & Mackenzie Distribution Full time

    **Description** Are you seeking a dynamic position where you are appreciated and where you can truly make a difference? We are a Canadian owned and operated small business in the premium outdoor camping market seeking an Executive Assistant to provide one on one support to the company's 2 CEO's. **Duties & Responsibilities** Manage and execute various...

  • Executive Assistant

    1 week ago

    Etobicoke, Canada Young & Mackenzie Distribution Full time

    Are you seeking a dynamic position where you are appreciated and where you can truly make a difference? We are a Canadian owned and operated small business in the premium outdoor camping market seeking an Executive Assistant to provide one on one support to the company's 2 CEO's. **Duties & Responsibilities** Manage and execute various administrative tasks...

  • Executive Assistant

    2 months ago

    Etobicoke, Canada The Canadian Alliance of Physiotherapy Regulators Full time

    **WHAT WE DO**: The Canadian Alliance of Physiotherapy Regulators (CAPR) is a non-profit organization founded in 1992 to provide centralized evaluation services to the provincial and territorial physiotherapy regulators of Canada. CAPR also provides knowledge brokering and policy services to advance harmonized regulatory practices and support labour...

  • Executive Assistant

    2 months ago

    Etobicoke, Canada TopGun Paint Solutions Inc. Full time

    **About us** We are a travelling paint group with several years of experience in the industry, working on large commercial settings. We are rapidly expanding and are looking for energetic individual with an interest in leadership roles and personal development. Currently, looking to hire an experienced, enthusiastic and energetic **Executive Assistant**...

  • Executive Assistant

    2 months ago

    Etobicoke, Canada Women's Habitat of Etobicoke Full time

    Executive Assistant - _14 hours per week_ **AGENCY SUMMARY** Women’s Habitat of Etobicoke is a multi-service feminist organization supporting women-identified individuals and their dependents impacted by intimate partner and familial violence and poverty. Women’s Habitat provides shelter and services to self-identified women and their dependents who...

  • Executive Assistant

    2 weeks ago

    Etobicoke, Canada Dexotech Power Full time

    Responsibilities: - Provide high-level administrative support to executives - Light project management - Prepare and edit correspondence, communications, presentations, and other documents - Conduct research, compile data, and prepare reports as needed - Maintain confidentiality of sensitive information and handle it with discretion - Manage and prioritize...

  • Executive Assistant

    2 months ago

    Etobicoke, Canada The George Hull Centre Full time

    **Executive Assistant** **George Hull Centre Foundation** Permanent Full-Time **LOCATION**:81 The East Mall, Suite 300, Toronto Hybrid (4 days office, 1 day home) **REPORTS TO**:Chief Development Officer **COMPENSATION**: $55,595.45 - 61,381.87 annually Full and comprehensive benefits package CAAT DB Plus pension 4 weeks vacation + 4 float...

  • Executive Assistant

    4 days ago

    Etobicoke, Canada CRC Extension Fund Full time

    CRC Extension Fund is an Etobicoke-based consulting and management firm for mortgage funds with over $100M AUM and 1000+ LPs. **Job Overview**: **Duties**: - Meet and maintain direct, regular communication with our investors - Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements -...

  • Executive Assistant

    1 week ago

    Etobicoke, Canada The George Hull Centre Full time

    **Executive Assistant** **George Hull Centre Foundation** Permanent Full-Time **LOCATION**:81 The East Mall, Suite 300, Toronto Hybrid (4 days office, 1 day home) **REPORTS TO**:Chief Development Officer **COMPENSATION**: $55,595.45 - 61,381.87 annually Full and comprehensive benefits package CAAT DB Plus pension 4 weeks vacation + 4 float...

  • Executive Assistant

    2 weeks ago

    Etobicoke, Canada Axis Auto Finance Full time

    _Axis Auto Finance is a fintech lender. Building and deploying leading edge technology made us the fastest growing, publicly traded Canadian Auto Finance company. Our agile, high energy culture rewards top performance and we are incredibly proud of the team we have built and are looking for like-minded individuals to help us in our growth trajectory._ - Our...

  • Executive Personal Assistant

    1 week ago

    Etobicoke, Canada Cordeiro Roofing Ltd Full time

    **About Us** Founded in 1987, Cordeiro Roofing Ltd. is a professional Industrial Commercial and Institutional Roofing & Sheet Metal Contractor servicing most regions in Ontario **Job Overview** We are looking for a quick witted person with construction industry experience to assist and ease the workload of the executive by taking on coordinating and...