Executive Assistant

1 week ago

Etobicoke, Canada The George Hull Centre Full time

**Executive Assistant**

**George Hull Centre Foundation**

Permanent Full-Time

**LOCATION**:81 The East Mall, Suite 300, Toronto

Hybrid (4 days office, 1 day home)

**REPORTS TO**:Chief Development Officer

**COMPENSATION**: $55,595.45 - 61,381.87 annually

Full and comprehensive benefits package

CAAT DB Plus pension

4 weeks vacation + 4 float days

**HOURS OF WORK**:36.25 hours per week; ability to work flexible hours on occasion

**START DATE**: Effective immediately

The George Hull Centre for Children and Families is at an exciting juncture in its history as it embarks on a new future-forward and aspirational strategic plan to change the trajectory of chidlren’s mental health. Success of this vision requires an experienced, energetic and professional Foundation team to meet ambitious fundraisaing goals. To help achieve this, we are seeking a highly organized and motivated individual with exceptional attention to detail to fill the new and exciting role of Executiove Assistant to the Chief Development Officer.

**Who We Are**

The George Hull Centre for Chidlren and Families is a leading chidlren’s mental health centre in Toronto, assisting thousands of children, youth and their families each year using evidence-based treatments and programs. Highly regarded for our commitment to clinical excellence, our expertise in family therapy and childhood trauma, and our focus on a child’s strengths, we help families find hope and healing through a full continuum of mental health services. We are affiliated with University of Toronto as a Teaching Centre and are a fully accredited, non-profit organization governed by a volunteer Board of Directors.

**The George Hull Centre Foundation** raises critical funds to support the Centre’s mental health, prevention and early intervention services, Institute for Childhood Trauma and Attachment, on-going research and evaluation, and staff training to ensure children and families receive the most effective and appopriate care while also maintaining the George Hull Centre’s leadership position in chidlren’s mental health. We do this through a personal approach with our donors at all levels.

**Position Summary**

The Executive Assistant to the Chief Development Officer is a new position, reflecting the Foundation’s growth in revenues over the past five years and ambitious plans for the future. This dynamic role will be the lynch pin for a smoothly operating, productive, efficient, and professional office. The Executive Assistant will be responsible for a significant variety of multi-faceted assignments of a senior administrative and coordinative nature, in addition to managing a core piece of the Foundation, its donor database. Additional key support responsibilities exist in grant management, donor relations, stewardship, meetings, and events.

This role serves as the eyes and ears for the CDO, providing oversight to the Foundation’s numerous projects, tasks, and timelines, and flowing critical business information to the CDO. All information that passes through the CDO’s office will be managed professionally and confidentially.

If this sounds like you, and if you like to work hard to do good - and have fun doing it, please send us your CV and cover letter by April 26, 2024.

**Duties include but are not limited to the following**:

- Management of the Foundation’s Donor Management System including data management and donation processing, donor and financial reporting, grant tracking and proposal preparation, and tax receipting.
- Support to the Manager of Annual Programs and the Marketing & Communications Specialist in their specific roles as required.
- Coordination and support of meetings and events, scheduling, AV and technology, minuting, production of documents and distribution of material.
- Proof-read, edit and format department documents (e.g. funding proposals, grant submissions and evaluation reports, project management documents).
- Assisting with the creation and maintenance of systems and protocols for Foundation.
- Assisting in the development and monitoring of various budgets, including Departmental budgets, project budgets and grant budgets.
- General clerical and administrative functions including preparing mailings and mail merges, transcribing, photocopying, shipping packages, ordering of supplies, etc.

**REQUIRED QULAIFICATIONS**
- Degree or diploma in Administrative Studies or related field, which would ideally include coursework in data and financial management.
- Three (3) to five (5) years of job-related experience in a senior administrative role supporting senior-level management. Knowledge of formal and informal protocols and methods of supporting senior management positions.
- Solid experience with CRM and/or DMS systems, ideally with Donor Perfect.
- Experience in non-profit sector preferred, including fundraising, donor relations/stewardship, and event coordination.
- Demonstrated minute-taking abilities with previous

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