Executive Assistant

1 week ago

Etobicoke, Canada Axis Auto Finance Full time

_Axis Auto Finance is a fintech lender. Building and deploying leading edge technology made us the fastest growing, publicly traded Canadian Auto Finance company. Our agile, high energy culture rewards top performance and we are incredibly proud of the team we have built and are looking for like-minded individuals to help us in our growth trajectory._
- Our mission is to be the leading provider of alternative financing solutions. We accomplish this by investing in our people, our technology, and our customer experience - with long-term success in mind._

***

The Executive Assistant will be responsible for providing comprehensive administrative support to the Senior Executive team. They will act as a liaison between the Executives and key internal and external contacts. This position requires a highly organized and professional individual who is professional, proactive and and can work within given deadlines.

**KEY RESPONSIBILITIES**
- Manage a variety of administrative tasks for the Executive Team including calendar management (scheduling of meetings, coordinating visits with internal/external contacts, organizing events); expense management, reconciliation and reporting; travel arrangements (travel plans, accommodations, itineraries and agendas); other duties as required
- Establish and foster good working relationships with the Executive Team along with various internal/stakeholders. Represent the Executives when dealing with visitors and stakeholders
- Support the preparation of a variety of standard written correspondence and/or special reports on weekly/monthly/as required basis. Research, collect, verify, consolidate, proofread, and summarize data
- In partnership with Director of HR, responsible for posting press releases and supporting various filings for executive compensation; Sedar, TSX
- Assist with requests for proposals and quotes
- Attend various meetings to take minutes, record notes/action items, other briefing materials and distribute/follow-up accordingly
- Assist in the coordination and preparation of presentations or events involving external venues, or internal meeting room setup, equipment, catering, etc.
- Coordinate and manage special projects, assignments and other duties as required

**QUALIFICATIONS**
- Post-secondary education or a combination of relevant experience and education
- 3+ years of Executive Assistant experience or proven experience in a senior administrative role in a fast-paced and results-driven environment
- Exceptional organizational and time management skills with the ability to prioritize tasks and work well under pressure
- Extremely detailed oriented, accuracy is key.
- Proven ability to identify and resolve issues with strong follow through
- Ability to handle sensitive information with the strictest levels of confidentiality and integrity
- High level of professionalism with strong customer service skills and excellent verbal/written communication
- Self-motivated, resourceful and takes initiative respecting tight deadline and sensitivities
- Proficiency in MS Office including Word, Excel, PowerPoint and Outlook
- Bilingual in French an asset
- **PLEASE NOTE**:_

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- ETOBICOKE, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Have you been an Executive Assistant to C level positions?
- What is your salary expectation?

Work Location: One location

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