Real Estate Executive Assistant

TOP PRODUCING LANGLEY REAL ESTATE TEAM LOOKING FOR A FULL-TIME REAL ESTATE ASSISTANT

Job Title: Real Estate Executive Assistant

Location: Langley, BC

Hours: 30 hours/week

Salary: $23-$26/hour

Immediate opening for a full-time Executive Assistant to perform diverse administrative duty for a busy, high producing Real Estate Team so they can better manage, organize, build, and grow their real estate business. A successful candidate must be flexible, well-organized, and have superb computer, time management, multi-tasking, communication, and interpersonal skills for a high-paced, customer service focused team. This is not an entry level position; minimum 4 years of administrative experience, and a minimum of 2 years of real estate experience is preferred.

About Us:

The Klassen Real Estate Group is a top-producing real estate team serving clients across the Fraser Valley. We're proud to be a true family business, with father-daughter duo Steve and Adrianna leading the way, joined by Gary, another trusted agent and supported by our marketing director (Steve's daughter), staging team (Steve's wife and sister-in-law), and even a few unofficial helpers who are known for sneaking cookies at our open houses…Steve's kids

Successful Candidate Must:

• Have a minimum of four years of administrative experience, and preferably at least two years of administrative experience in the Real Estate industry
• Possess an ability to perform well in a fast paced/high intensity environment
• Be detail oriented with strong organizational skills
• Ability to multitask
• Have excellent verbal and written communication skills
• Possess excellent editing skills
• Be personable and make client care a priority
• Demonstrate proficiency in computer programs (Microsoft, Google Sheets, Adobe)
• Demonstrate an ability to follow verbal and written instructions
• Be a Langley (or immediate area) resident with knowledge of the community
• Have a reliable vehicle
• Self-motivated; ability to stay focused, efficient, and effective with a high level of independence while managing multiple priorities and meeting deadlines.
• Ability to provide after hour and flexible support when necessary
• Be able to put up with the boss's bad jokes

General Job Responsibilities:

• Manage and oversee day-to-day operations, ensuring that all work, tasks, and projects are accomplished in a complete and timely manner
• Anticipate and prepare materials needed by the agent for conferences, appointments, meetings, telephone calls.
• Confirm all appointments and maintain a schedule of the agent's time (calendar, meetings, projects, etc.)
• Respond to emails and answer incoming calls and text messages
• Be flexible with hours worked and be able to return calls on evenings/weekends with a business supplied cell phone. (Posted hours plus some evenings/weekends on call)
• Interact with clients and customers in a professional manner (setting up showings, handling emergencies, etc.)
• Update client data base and establish and maintain a consistent follow-up program with elite client base
• Protect agents time by keeping interruptions to a minimum through screening calls, visitors, and incoming communication
• Process listing files from initiation to completion and assure all clients and agents involved are kept up to date on progress of their transaction.
• Provide world-class service to clients and customers at all times
• Monitor and review all operation systems and filing systems on a regular basis to ensure accuracy, timeliness, and completeness (ie. emails and letters)
• Perform other related duties as assigned

HOW TO APPLY:

Interested candidates should submit their resume and cover letter stating wage expectations. Please note that resumes without a cover letter will not be considered. Only those candidates selected for an interview will be contacted.

Please email your resume and cover letter to NO phone calls please.

We thank all candidates for their interest, but due to the high volume of resumes received, only candidates that are considered for an interview will be called.

Job Types: Full-time, Permanent

Pay: $23.00-$26.00 per hour

Expected hours: 30 per week

Work Location: In person