Office Administrator

2 weeks ago

Calgary, Alberta, Canada City of Calgary Full time $45,000 - $65,000 per year

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Office Administrator, you will provide administrative support to Managers, staff and the Director's Office. You will also be responsible for supporting the administrative daily operations as assigned. Primary duties include:

  • Respond to internal/external requests and inquiries by telephone and in person, direct visitors appropriately, and manage time schedules and calendars for assigned division managers.
  • Review upcoming meetings for staff and ensure files and information are provided in advance, prepare agendas, record, transcribe and distribute minutes.
  • Provide timekeeping services for the Business Unit.
  • Maintain, create and store physical records and manage the database, ensuring that retention and disposal meet corporate standards.
  • Act as the subject matter expert for customer service requests.
  • Perform duties necessary as the recognition ambassador for the corporate recognition program.
  • Process and reconcile corporate credit card on behalf of assigned division managers.
  • Help with special projects and assignments.

Qualifications

  • A High School diploma or equivalency (e.g. GED) and job-related courses and at least 3 years of experience; OR
  • A completed 1 year certificate in Secretarial Arts or Business/Office Administration and at least 1 year of experience.
  • Intermediate level of proficiency with Microsoft Office (Word, Excel, and Outlook).
  • Experience using Livelink content server (Physical objects), Corporate Billing and Account Receivable (CBAR), Financial & Supply Chain Management (FSCM), Human Capital Management (HCM Time management), Spend Dynamics (corporate credit card management) would be considered assets.
  • Success in this position requires excellent attention to detail, initiative and the ability to work independently.

Pre-employment Requirements

  • Successful applicants must provide proof of qualifications.

Union: CUPE Local 38

Business Unit: Recreation & Social Programs

Position Type: 1 Temporary (up to 4 months)

Location: 2808 Spiller Road SE

Compensation: Pay Grade 6 $ per hour

Days of Work: This position typically works a 5 day

work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: November 5, 2025

Job ID #: 312813

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