Current jobs related to Office Administrator - Calgary, Alberta - BGIS
-
Office Administrator
1 day ago
Calgary, Alberta, Canada Big Rock Water Hauling Service Ltd. Full time $44,800 - $54,880 per yearWe are seeking an Office Administrative Assistant to join our team for clerical and administration functions in our office.Responsibilities:*Flexible schedule 40hrs/week*Entering AR and AP Invoices in QuickBooks Premier Edition*Payroll Duties: time-sheet tracking/entering/ payroll submitting*Supporting dispatch, entering job information, updating...
-
administrative officer
6 days ago
Calgary, Alberta, Canada Nolan Hill Gates Physiotherapy and Massage Clinic Full time $45,000 - $60,000 per yearEducation:Expérience:EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests...
-
Office Administrator
23 hours ago
Calgary, Alberta, Canada Forge Performance Group Full time $60,000 - $80,000 per yearForge Performance Group is a Recruitment & Talent Management solutions team located in Calgary, AB. We are dedicated to connecting our clients with highly skilled professionals well-matched to their unique hiring needs, culture, and goals. This opportunity is posted on behalf of one of our clients.Office AdministratorCanadian Energy Metals Corp. (CEM) ·...
-
Office Administrator
5 days ago
Calgary, Alberta, Canada Exergy Solutions Full time $50,000 - $70,000 per year←Back to all jobs at Exergy Solutions Inc.Office AdministratorMEET EXERGYAtExergy Solutions, we accelerate industrial innovation through specializedAdvisory, Engineering, and Manufacturing services. Our agile team partners withclients to deliver practical, fast-paced solutions that support operationalexcellence, advance clean technology, and drive...
-
Office Administrator
1 week ago
Calgary, Alberta, Canada A&A Business Consulting Full time $45,000 - $65,000 per yearAbout UsAt Contego, we help organizations work smarter by providing enterprise level managed information services for small and medium sized businesses. Based in Calgary, we're a team of problem-solvers who are passionate about making systems work better - so our clients can too.The OpportunityWe are seeking a full-time Office Administrator on a 6 months...
-
Office Administrator
7 days ago
Calgary, Alberta, Canada Exergy Solutions Full time $43,000 - $65,000 per yearMEET EXERGYAt Exergy Solutions, we accelerate industrial innovation through specialized Advisory, Engineering, and Manufacturing services. Our agile team partners with clients to deliver practical, fast-paced solutions that support operational excellence, advance clean technology, and drive progress toward a low-carbon future. From strategic consultation to...
-
Office Administrator
2 weeks ago
Calgary, Alberta, Canada MVP Talent Corp Full time $45,000 - $65,000 per yearThe ideal candidate will be in charge of the organization and efficiency of daily office operations. From answering calls to scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.Key ResponsibilitiesGreet visitors and manage front desk operations with...
-
Bookkeeper & Office Administrator
22 hours ago
Calgary, Alberta, Canada Ramtech Environmental Products Full timeJob OverviewWe are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks, particularly in accounting and bookkeeping. This position requires proficiency in accounting software and a solid understanding...
-
Office Administrator
2 days ago
Calgary, Alberta, Canada Slingshot Transportation, Inc Full time $45,000 - $50,000 per yearTransportation Administrator – Dispatch SupportSlingshot Transportation Inc. - Driven for Excellence - Powered by PeopleSlingshot Transportation Inc. is expanding again We have an exciting new opportunity for a Transportation Administrator – Dispatch Support to join our operations team at the Calgary Alberta terminal.Schedule: Monday to Friday from 07:00...
-
Office & Project Administrator
2 weeks ago
Calgary, Alberta, Canada Govan Brown & Associates Full time $60,000 - $90,000 per yearWHO WE AREGovan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we've demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters...
Office Administrator
2 weeks ago
Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.
Further information is available at
SUMMARY
We are seeking an experienced and highly organized Office Administrator to oversee daily office operations and ensure the smooth running of administrative functions. This role is responsible for managing office resources, supervising administrative staff, and providing operational support to leadership and employees. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.
This role is on-site, located in Calgary, AB.
KEY DUTIES & RESPONSIBILITIES
Office Operations & Administration
- Oversee day-to-day office operations to maintain a productive and professional work environment.
- Manage office supplies, equipment, and vendor relationships.
- Ensure compliance with health, safety, and security regulations.
- Point of contact for office equipment, boardroom technology and supplies needed on a day-to-day basis.
- Works with the Regional Facilities Manager to perform regular facilities management for the office.
- Coordinates with IT on the latest updates and enhancements. Provides local assistance with trouble shooting as required.
Staff & Team Support
- Supervise administrative and support staff, providing training and performance management.
- Act as the main point of contact for staff requests related to office operations.
- Support leaders and departments with scheduling, logistics, and document / report formatting utilizing advanced MS Word skills.
- Coordinates local on-boarding for new hires.
Communication & Records Management
- Draft and distribute internal communications and announcements.
- Maintain accurate office records and Records Management system (digital and physical).
- Support HR with onboarding documentation and administrative compliance.
Leadership & Strategic Support
- Identify and implement process improvements to enhance efficiency.
- Partner with leadership and other departments on organizational initiatives and special projects.
Represent the office with professionalism when liaising with external stakeholders.
KNOWLEDGE & SKILLS
- Post-secondary education in Business Administration, Office Management, or related field.
- 5+ years of experience in office administration, with at least 2 years in a supervisory or management role.
- Strong knowledge of office procedures, budgeting, and vendor management.
- Excellent organizational, multitasking, and problem-solving skills.
- Strong written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software.
- Ability to maintain confidentiality and demonstrate professionalism at all times.
- Leadership and team management.
- Attention to detail and high level of accuracy.
- Ability to work independently and prioritize competing demands.
- Strong interpersonal skills with a customer-service mindset.
- Adaptability and resilience in a dynamic workplace.
- This role is on-site, located in Calgary, AB.
Licenses and/or Professional Accreditation
- None required
