Office/Administrative Assistant

1 day ago

Vancouver, British Columbia, Canada Sonic Incytes Full time $40,000 - $55,000

Office/Administrative Assistant Job Description

Sonic Incytes Medical Corp.

About the Role

We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day administration and office operations. This role plays an essential part in supporting employees throughout the employee lifecycle while ensuring the office runs smoothly and efficiently.

The ideal candidate is highly organized, service-oriented, and comfortable handling a variety of administrative and office related tasks. This role reports to the Manager, Executive Support, HR and Office Operations and is an in-person position based in Vancouver, BC.

Key Responsibilities

1. Office Administration & Operations

  • Support daily office operations to ensure a professional, organized, and welcoming workplace.
  • Manage inventory of office and kitchen supplies and place regular orders as required.
  • Support internal meetings by assisting with room setup, catering coordination, and meeting logistics.
  • Support employee events, celebrations, and company initiatives.
  • Provide basic coordination and troubleshooting for office equipment and meeting room technology as needed.
  • Provide general office support and collaborate with different departments as required.

2. Administrative Support

  • Provide general administrative support including scheduling, document preparation, and data entry.
  • Assist with expenses and credit card reconciliation by collecting, scanning and organizing receipts.
  • Maintain organized digital filing systems such as Dropbox and Google Drive

3. Data & Document Management

  • Ensure document accuracy, version control, and accessibility.
  • Assist with data entry, basic reporting, and administrative tracking.

Qualifications

  • Previous experience as an office assistant, or administrative support role preferred.
  • Diploma or certification in Business Administration, or a related field is an asset.
  • Strong organizational and time-management skills with high attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Experience supporting HR processes is an asset.
  • Ability to handle confidential and sensitive information with discretion.
  • Positive, service-oriented attitude with the ability to multitask and prioritize effectively.

Location

Vancouver, British Columbia

Department

Admin/Finance

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

40K - 55K annually

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