Medical Secretary

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at , Ext for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note\: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement

Monday to Friday days and evenings

The Hamilton Regional Laboratory Medicine Program (HRLMP) is a collaborative program funded and operated jointly by Hamilton Health Sciences and St. Joseph's Hospital. The Program is committed to change and innovation, through education, service and research, to bring the highest quality science into health care for the benefit of the community, and to participate in the clinical application and interpretation of the science.

The Medical Secretary will provide administrative support to laboratory managers/operations and physicians/scientists for their roles in Hamilton Regional Laboratory Medicine Program. Some responsibilities will include, but not be limited to, transcription of confidential pathology and laboratory medical reports, correspondence and procedures; prepare committee materials (including agendas, presentations and minute taking); administer, process and maintain financial records; enter and access laboratory specimen information into patient electronic chart (i.e. Meditech, EPIC, Clinical Connect); make critical test result phone calls to providers, laboratory staff Kronos support and other duties as assigned. 

1. Graduate of Community College Medical Secretarial program or equivalent
2. Medical Terminology relating to Laboratory Medicine 
3. Demonstrated proficient keyboarding skills (60 wpm) 
4. Demonstrated proficient computer skills in word processing, spread sheets and database systems, Meditech, Clinical Connect, EPIC, Microsoft Excel, Word, Outlook Calendar,  Windows, SharePoint
5. Demonstrated excellence in communication and interpersonal skills within a professional environment 
6. Demonstrated ability to work effectively in a team environment 
7. Demonstrated ability to meet deadlines and establish priorities 
8. Experience within a Laboratory environment a strong asset 
9. Demonstrated knowledge of Kronos and Internet design and maintenance, a strong asset