Bookkeeper / Office Manager

Company Overview

HLYNSKY + DAVIS ARCHITECTS INC. is a small firm that provides a high level of client service to both residential and institutional clients. We have evolved from B. Gordon Hlynsky Architects, a practice which originated in 1986 to become a partnership since 2015. The majority of our work is found through word of mouth with a number of repeat clients and consultants. Our team is comprised of a diversity of backgrounds with the ability to solve complex problems in a creative manner.

Job Overview

We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative and financial operations within our organization. The ideal candidate will possess strong accounting skills, experience with various accounting software, and the ability to manage bookkeeping, payroll, and financial reporting processes. This role is essential in ensuring smooth office functions, accurate financial records, and effective communication . The Office Manager will play a key role in maintaining operational efficiency and supporting strategic planning initiatives.

Responsibilities

• Process accounts payable and receivable in an accurate and timely manner
• Manage day-to-day office operations, including administrative tasks and staff coordination
• Oversee bookkeeping activities, ensuring accurate recording of financial transactions
• Utilize Sage 50 for accounts payable, accounts receivable, and account reconciliation
• Prepare and analyze financial reports, including bank reconciliations and account analysis
• Handle payroll processing and ensure compliance with relevant regulations including T4s
• Assist with budgeting processes and financial forecasting
• Maintain organized records of invoices, receipts, and other financial documents
• Monthly and year end bookkeeping
• Monitor outstanding invoices and assist with collections
• General ledger: manual + digital
• GST + tax filing and management
• General office order and organization. Purchasing and management of office supplies and working environment
• Website management + Social Media (asset but not required)

Experience

• Proven experience as an Office Manager or similar administrative role with a focus on accounting functions (Minimum 3 years recent experience)
• Proficiency with Sage 50
• Strong knowledge of bookkeeping principles, payroll management, accounts payable/receivable, and bank reconciliation processes
• Experience with account reconciliation and account analysis is highly desirable
• Excellent organizational skills with the ability to multitask effectively
• Strong attention to detail and problem-solving abilities
• Prior experience in managing office operations within a professional setting is preferred
• Strong communication skills and ability to work independently as well as part of a team
• Proficiency with Microsoft Office including Excel, Outlook and Microsoft word
• Proficiency with Adobe Acrobat

This position offers an opportunity to contribute significantly to the operational success of our organization by ensuring accurate financial management and efficient office administration. We are located a short walk to the beach and seawall in Dundarave, West Vancouver. We find that the commute can be a challenge and best suited to someone living on the North Shore or in close proximity to the Lions Gate or Second Narrows Bridge. We have the ability to support bike commuting with bike rack located within garage enclosure and shower facilities within the office.

Job Type: Part-time

Pay: From $30.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• Flexible schedule
• On-site parking
• Paid time off
• Vision care

Work Location: In person