Office Manager/bookkeeper

1 week ago

Vancouver, Canada Moneta Full time

**JOB PURPOSE**

This position is responsible for coordinating the administration of the office and maintaining the finances of the organization in good standing, so Moneta’s management and team members are empowered with the tools to work efficiently and collaboratively. This role is also the face of the organization for visitors to our Vancouver office. This role reports directly to the COO.

**BACKGROUND**

**RESPONSIBILITIES**

**1. Manages all company administrative matters**:

- Coordinates office services and vendors - e.g. deliveries, building and maintenance staff
- Coordinates and promotes team celebrations, retreats, off-site working days, and team-building events
- Human resources administration - e.g. payroll, employee benefits plan, onboarding/offboarding
- Organizes travel for managers and team members
- Occasionally, assists the Founding Partner with executive functions and calendar

**2. Manages all company finances**:

- Maintains the company budget, monitors bank transactions and reports on key trends
- Performs all bookkeeping using QBO, provides reports such as P&L, cash flow etc.
- Manages all AP/AR and coordinates cash flow with the Founding Partner
- Coordinates with the external accountant to prepare year end filings
- Makes recommendations for strategy related to financial policies

**Education**

Bachelor’s Degree at minimum, or equivalent experience, with a qualification in Bookkeeping. Additional education in business, accounting and/or human resources would be great assets.

**Skills & Abilities**

Bookkeeping, Financial Literacy, Time Management, Attention to Detail, People Skills, Organizational Thinking, High Proficiency in Written English and Verbal Communication, High Level of Initiative, Service Orientation. Familiarity with QuickBooks and Microsoft suite (Outlook, Teams, Office 365) is necessary.

**Experience**

A true **minimum** 1-year practical experience in bookkeeping, and 1-2 years in office administration. Additional professional experience in accounting, human resources management, project management, are assets.

**Salary**: From $60,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 1 year (required)
- Office Management: 1 year (preferred)
- Human resources management: 1 year (preferred)

**Language**:

- English (required)

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