Office Administrator/Bookkeeper

7 days ago

Calgary AB TZ L, Canada Mountain Technologies Corp Full time

About Us

Mountain Technologies Corp. provides custom Audio/Video systems, security monitoring, and integrated technology solutions built around long-term client relationships. We pride ourselves on clear communication, strong follow-through and professional service that makes clients feel supported long after installation.

The Role

We're hiring an Office Administrator / Bookkeeper who thrives on organization, accuracy, and solving problems. This person will help keep our operations running smoothly by handling bookkeeping tasks, managing admin workflows, and ensuring that the details are correct before anything goes out the door.

If you're the kind of person who:

  • loves clean books
  • catches mistakes others miss
  • and quietly keeps everything running like a well-oiled machine…

…you'll fit right in.

We're a small team and value reliability and accuracy. This role is best suited for someone who enjoys independent work, consistent weekly workflows, and keeping systems clean.

Key Responsibilities

Bookkeeping & Financial Admin

  • Perform day-to-day bookkeeping (AP/AR, invoicing, receipts, reconciliations)
  • Track and categorize expenses and vendor bills
  • Prepare invoices and follow up on outstanding payments
  • Reconcile bank and credit card statements
  • Maintain organized financial records for reporting and year-end preparation
  • Work with external accountant/bookkeeper as needed

Office Administration

  • Manage administrative paperwork and internal documentation
  • Support scheduling, coordination, and general office organization
  • Maintain digital file systems and ensure documents are correctly stored
  • Assist with client documentation and contract/admin support as needed
  • Identify workflow issues and recommend/process improvements
  • Provide receptionist duties through answering phone calls and scheduling service calls

Accuracy & Problem Solving

  • Review documents and data for errors before submitting or filing
  • Spot inconsistencies, incomplete records, or missing information
  • Proactively investigate and resolve discrepancies (not just flag them)

Hybrid Work Expectations

This is a hybrid role:

  • 1–2 days per week in our Calgary office
  • Remaining days working from home
  • Our business hours are Mon-Fri: 8:00am - 4:30pm

Because this role includes independent work, we need someone who is able to:

  • stay on task without constant supervision
  • manage priorities well
  • and communicate clearly when blockers arise

What We're Looking For

Required Skills & Traits

  • Extremely detail-oriented with a strong instinct for catching mistakes
  • Strong problem-solving mindset (you don't ignore discrepancies, you hunt them down)
  • Organized and able to manage competing priorities
  • Comfortable working independently and staying accountable in a hybrid environment
  • Strong communication skills (written and verbal)

Experience & Technical Skills

  • Previous experience in bookkeeping/admin roles (minimum 2 years preferred)
  • Proficiency with bookkeeping software (e.g., QuickBooks Online)
  • Strong Excel/Google Sheets skills
  • Familiarity with payroll, GST, and contractor payments is an asset
  • Experience working in a service-based business is a plus

Why Work With Us

  • Hybrid flexibility (work-from-home most days)
  • A small team where you can make a real impact
  • Clear systems and high standards (your work will be valued)
  • Stable company built on long-term relationships and client trust

Job Type: Full-time

Pay: $20.00-$28.00 per hour

Benefits:

  • Store discount
  • Work from home

Application question(s):

  • Do you live in Calgary, AB?

Language:

  • English (required)

Work Location: Hybrid remote in Calgary, AB T2Z 1L3

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