Office Administrator/bookkeeper

3 days ago

Calgary, Canada ABC Waste Potties Full time

Job Description: Bookkeeper/Office Administrator

Purpose: The bookkeeper will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, and general office assistance as required. This role is key support to the dispatcher in all front office functions and is the secondary point of customer contact; providing ongoing customer service through problem solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.

Job Summary - Bookkeeper /Office Administrator Responsibility: - Bookkeeping and Finance - Office Organization and Administration - Customer Service Result: - Highly accurate and timely bookkeeping and remittances. - Highly organized and efficient use of information, files.

1. A/P: - Code and key accounts payable for, and process timely payments by cheque, online and credit card. - Key and verify invoices using appropriate information

2. A/R: - Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances. - Process payments received by cheque, credit card, e-transfer, money order and cash. - Customer invoicing as required for service divisions.

3. Banking: - Monthly bank / visa reconciliation and analysis of accounts and variances. - Reconcile Cash Till on a weekly basis. - Verify Payment Terminal payments. - Deposit cheques as posted to A/R. - Complete physical bank deposits as required, ensure cash till is adequately stocked.

4. Bookkeeping: - Track employee purchases - ensure appropriate use of company credit cards. - Work with and support Leadership Team to ensure all expenses are tracked and costs reduced - Prepare weekly financial reports and correspondence for internal or external review - Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team. - File and sort documents (paper and electronically, creating consolidated reports when necessary) - Various accounting, journal entries, and inventory adjustments. - Set up and disposal of assets

Minimum Qualifications and Educational Requirements: 1. Accounting Diploma Required. 2. Payroll PCP Certification 3. Min 2-3 years bookkeeping experience. 4. Min 1-2 years office admin experience. Strong knowledge of the following Software/Technology: - QuickBooks - Microsoft Office Suite (Excel, Word, PowerPoint) - Web usage, template website updates, online company profiles and listings

Pay: $18.00-$24.00 per hour

Schedule:

- 8 hour shift

**Experience**:

- Bookkeeping: 3 years (preferred)

Work Location: In person

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