Bookkeeper/office Administrator

6 days ago

Calgary, Canada Concept 1 Full time

**Compensation**: $30.00-$35.00 TBD based on experience and qualifications

**Start Date**: Immediately

**Schedule**: 8am-5pm, Monday - Friday

**Who we are**:
We are an independent automotive shop with 5 hoists, working on import brands: Volkswagen, Audi and Porsche. We have been in business in Calgary for 25 years and specialize in maintenance, repair, performance modifications and custom rebuilds. We also offer a large inventory of parts for the public and our wholesale accounts through our online store.

**Job Overview**:
**Key Responsibilities**:
**Bookkeeping**:

- Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
- Process payroll in a timely and accurate manner, ensuring compliance with relevant tax laws and regulations.
- Reconcile bank statements and track company expenditures and reimbursements.
- Prepare and file GST and ARMA reporting.
- Prepare financial statements and reports for management, supporting budget planning and analysis.
- Monitor cash flow and ensure all transactions are recorded accurately.
- Assist with end-of-year financial procedures, such as audits and tax preparation.

**Office Administration**:

- Coordinate recruitment efforts, including job postings, resume screening, interviewing, and onboarding new employees.
- Manage employee records, ensuring accuracy and compliance with legal requirements.
- Assist in developing, implementing, and updating HR and health and safety policies and procedures.
- Oversee day-to-day office operations, ensuring a smooth and efficient workflow.
- Coordinate facility services.
- Develop and enforce office policies and procedures, ensuring a safe and organized work environment.
- Manage office vendor relationships, including negotiating contracts and service agreements.
- Handle incoming and outgoing mail, phone calls, and office correspondence.
- Support executives and team members with administrative tasks and special projects as needed.

**Qualifications**:

- Bachelor’s degree in Accounting, Human Resources, Business Administration, or a related field preferred.
- Proven experience in bookkeeping, human resources, and office management, ideally in a small to mid-sized company.
- Proficiency in accounting software - QuickBooks.
- Strong Google Suite and Microsoft Office skills, particularly in Excel, Word
- Knowledge of payroll systems and basic HR principles.
- Excellent organizational, problem-solving, and multitasking skills.
- Ability to maintain confidentiality and handle sensitive employee information with discretion.
- Strong interpersonal skills and the ability to work collaboratively within a team.
- Familiarity with labor laws, employment regulations, and office administration best practices.
- Ability to manage multiple tasks and deadlines with attention to detail.

**To Apply**:
**Job Types**: Full-time, Permanent

Pay: $30.00-$35.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (required)
- QuickBooks: 1 year (required)
- Microsoft Excel: 1 year (required)
- Bookkeeping: 1 year (required)

Work Location: In person

Expected start date: 2024-11-18

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