Office Administrator/Bookkeeper

1 week ago

Calgary AB TZ N, Canada e-bce6-420a-ba64-35b282106fbc Full time

Overview

We are an agriculture ranching, consulting and livestock marketing firm seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a vital role in managing daily administrative and financial operations, ensuring smooth office functions, and supporting our accounting processes. This position offers an engaging environment for individuals with strong organizational skills and a background in accounting or bookkeeping, preferably with some experience in agriculture. The Office Administrator will be instrumental in maintaining accurate financial records, managing accounts, and supporting budgeting activities to help the company achieve its operational goals.

Duties

  • Manage and maintain accounting records using QuickBooks online
  • Software experience with Excel, Word
  • Answering phone
  • Filing
  • Oversee accounts payable and accounts receivable processes, ensuring timely payments and collections
  • Perform bank reconciliations and account analysis to ensure financial accuracy
  • Assist with payroll processing and related documentation
  • Conduct account reconciliation to verify transaction accuracy across various accounts
  • Prepare financial reports and summaries for management review
  • Support budgeting activities by tracking expenses and forecasting future financial needs
  • Maintain organized bookkeeping records and ensure compliance with company policies
  • Handle administrative tasks including scheduling, correspondence, and document management
  • Collaborate with external vendors or auditors during financial audits or reviews
  • GST Netfile

Qualifications

  • Proven experience with accounting software such as QuickBooks online
  • Experience with Excel, Word
  • GST knowledge
  • Some agriculture or cattle industry knowledge preferred, not required
  • Strong knowledge of accounting principles, bookkeeping, payroll processing, and account reconciliation
  • Familiarity with bank reconciliation, account analysis, and budgeting processes
  • Excellent organizational skills with the ability to prioritize tasks effectively
  • Attention to detail and accuracy in data entry and financial recordkeeping
  • Strong communication skills for coordinating with team members and external partners
  • Ability to work independently while managing multiple responsibilities in a fast-paced environment
  • Prior experience in office administration or similar roles is a plus

This position is an excellent opportunity for candidates seeking to work independently in a small, relaxed office environment in the agriculture space. It is a part time position with potential to grow into a full time position. We value professionalism, accuracy, and proactive problem-solving in our team members.

Job Type: Part-time

Pay: $23.00-$25.00 per hour

Expected hours: No less than 20 per week

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Flexible schedule
  • Life insurance
  • On-site parking

Work Location: In person

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