Administrative Assistant/Receptionist

1 week ago

Vancouver, British Columbia, Canada EVERGREEN ADVENTURES Full time $45,000 - $50,000 per year

Administrative Assistant | Receptionist

Evergreen Adventures – Vancouver, BC

Evergreen Adventures, a dynamic and growing tour company located in the heart of Vancouver, is seeking a highly organized and detail-oriented Administrative Assistant | Receptionist to join our team. If you are passionate about travel, excel at multitasking, are detail oriented and take pride in delivering exceptional customer service, we'd love to hear from you.

Position Details

Type: Full-time (40 hours per week)

Location: Vancouver, BC

Start Date: January 15, 2026

Key Responsibilities

  • Review and verify final travel itineraries to ensure accuracy and completeness of all documentation.
  • Provide exceptional customer service by responding to phone and email inquiries promptly and professionally.
  • Coordinate tour guides and schedules for confirmed bookings.
  • Manage reservations, prepare vouchers, and organize documents for attractions, transportation, and hotel accommodations to enhance guest experiences.
  • Provide administrative support to the CEO and Operations Coordinator.
  • Assist with Invoicing
  • Monthly Credit Card reconciliation
  • Assist with general internal administrative tasks as required.

Qualifications

  • Exceptional organizational skills and a keen eye for detail.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and QuickBooks.
  • Highly adaptable, proactive, and capable of managing multiple priorities effectively.
  • Self-motivated, with the ability to work both independently and collaboratively within a team environment.
  • Strong knowledge of Vancouver, Victoria, Squamish, and Whistler, including key tourist attractions and local highlights.
  • Customer-focused mindset, dedicated to building and maintaining positive client relationships.
  • Educational background in Tourism Management or a related field is an asset.
  • Genuine enthusiasm for travel and creating exceptional experiences for guests.
  • Candidates must hold Canadian permanent residency or a valid work permit.
  • Preference will be given to candidates who speak Spanish.

Compensation & Benefits

  • Competitive salary (commensurate with experience and qualifications).
  • Paid vacation time.
  • Monthly transit pass or Gas benefit if you drive a car.

How to Apply

To join our passionate team at Evergreen Adventures, please submit your resume and a cover letter outlining your interest and relevant experience to: by November 30, 2025.

Let's create remarkable adventures together

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

  • Casual dress

Ability to commute/relocate:

  • Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative: 2 years (required)

Work Location: In person

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